Reso 2013-2136 - Laserfiche WebLink

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ATTACHMENT A—STATEMENT OF WORK Preparation of Undergrounding Assessment Roll Project Understanding -- The City of Sunny Isles Beach, Florida (the "City") desires that costs associated with undergrounding electrical services (the "Project") to certain properties within the City's incorporated limits be recovered pursuant to provisions in F.S. §170 for special assessments. The following Scope of Services is divided into three primary Tasks to facilitate the assessment process and provide flexibility in the event the City or unknown circumstance require a change in the requested assessment methodology and/or additional services relevant to the Project are requested. Scope of Services Pursuant to the above understanding RFC will perform the following: Task 1 —Preparation of Draft Preliminary Assessment Roll a. Data Acquisition -- RFC will prepare a letter to the City requesting necessary data to conduct apportionment of appropriate Project Costs on a parcel linear front-foot basis. Such data will include, but not be limited to: parcel ID numbers; parcel location, owners name and billing address; individual Front Footage of parcels to be assessed; list of parcels within the project area by ID number that are exempt from assessments, all Project Costs including engineering, construction, administrative services, traffic control and any other costs necessary for undergrounding electrical service, (collectively "Construction Costs"); funding source(s) together with interest rate, term of debt, reserve requirement and/or any other financing provision, assessment costs and any other cost applicable to the Project; and non-assessable costs. b. Data Review — RFC will review the data for completeness and to identify any salient issues that may appear to be inconsistent. c. Apportionment Process — RFC will develop a computer spreadsheet to manage and apportion the Project pursuant to the front footage basis being requested by the City. The apportionment process will consist of dividing all Project Costs, including Construction Costs (less any non-assessable costs), financing, administrative, county assessment fees, early discount provisions and any other applicable costs to the Project by the aggregate front linear footage of all parcels to be assessed. A listing by individual parcel ID, parcel address, owner, owner's mailing address, front footage and preliminary assessment will be prepared and provided for the City's review and use in discussions with affected property owners. Task 2 —Preparation of Final Preliminary Assessment Roll and Adoption Assistance a. Final Preliminary Assessment Roll -- Pursuant to material concurrence by the City on the draft preliminary assessment roll, RFC will proceed to make minor adjustments to the assessment roll and prepare the preliminary assessment roll together with a letter of transmittal (Assessment Report) specifying the Project Costs, Method of Assessments, Duration of the Assessments and any other discussion RFC believes necessary for this assignment. Page 6 of 8