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RESOLUTION NO. 2014- E0 <br />A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF <br />SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT <br />WITH EDMUNDS & ASSOCIATES, INC., FOR THE PURCHASE OF <br />THE MCSJ APPLICATION SOFTWARE, IN AN AMOUNT NOT TO <br />EXCEED ONE HUNDRED FOUR THOUSAND SIX HUNDRED <br />EIGHTY DOLLARS (5104,680.00), ATTACHED HERETO AS EXHIBIT <br />"A "; AUTHORIZING THE MAYOR TO EXECUTE SAID <br />AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL <br />THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; <br />PROVIDING FOR AN EFFECTIVE DATE. <br />WHEREAS, the City's current financial software package, New World Systems, exists <br />on an outdated AS400 platform and its hardware /server has reached the end of its useful life; and <br />WHEREAS, due to the specialized nature of governmental accounting, there are limited <br />vendors whose software is designed for the accounting and reporting needs of municipalities and <br />other governmental units; and <br />WHEREAS, after careful review and consideration of six (6) vendors by staff and <br />recommended to the City Manager the vendor Edmunds & Associates, Inc. based on a series of <br />features and basic functionality focusing on areas needing additional coverage for analysis <br />purposes, primarily procurement, human resources, payroll, and various unanswered technology <br />questions and their ability to meet their needs, the existing features, functionality. technology, <br />ease of use. integration capabilities, customer support and frequency of upgrades and <br />enhancements, nature of current customer base, reference checks, and proposed pricing; and <br />WHEREAS, the City now wishes to enter into an Agreement with Edmunds & <br />Associates, Inc. for the purchase of the MCSJ Application Software in an amount not to exceed <br />One Hundred Four Thousand Six Hundred Eighty Dollars ($104,680.00), attached hereto as <br />Exhibit "A ", piggybacking the City of Eustis, Florida RFP 006 -12 awarded on April 18, 2013, <br />Annual Maintenance shall apply in an amount not to exceed Fifteen Thousand Seventy -Four <br />Dollars ($15,074.00), but shall not be due until approximately January 1, 2015. and January 1 of <br />each year thereafter. <br />NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE <br />CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: <br />Section 1. Approval of Agreement. The City Commission hereby approves an Agreement <br />with Edmonds & Associates, Inc., for the purchase of the MCSJ Application <br />Software, in an amount not to exceed One Hundred Four Thousand Six Hundred Eighty Dollars <br />($104,680.00), attached hereto as Exhibit "A ". <br />Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said <br />agreement. <br />82014- Edmunds and Assoc for MCS.I Software Agnu Page I or2 <br />