Reso 2014-2188 - Laserfiche WebLink

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RESOLUTION NO. 13 -28 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF EUSTIS, LAKE COUNTY, FLORIDA, AWARDING BID NO. 006 -12 TO EDMUNDS & ASSOCIATES, OF NORTHFIELD, NJ, IN THE AMOUNT OF $254,000 FOR THE PURCHASE OF ENTERPRISE RESOURCE PLANNING SOFTWARE, CONVERSION, TRAINING, IMPLEMENTATION AND WARRANTY FOR A PERIOD OF 5 YEARS FOLLOWED BY A SUCCEEDING 5 YEARS OF MAINTENANCE TOTALING ANOTHER $160,354, DESIGNED TO REPLACE NUMEROUS FINANCIAL AND OPERATING SOFTWARE PROGRAMS INTO ONE CONSOLIDATED SOFTWARE SYSTEM. AUTHORIZING THE CITY MANAGER TO EXECUTE ALL AGREEMENTS AND CONTRACTS ASSOCIATED WITH THE AWARD. WHEREAS, the City of Eustis, Florida has planned for the replacement of its current financial accounting and operational software that will enhance the city's ability to retrieve report and gather information in a more concise manner; and WHEREAS, the City of Eustis, Florida has budgeted a total of $450,000 to replace its current financial and other numerous unrelated operational software with one consolidated software system; and WHEREAS, the City of Eustis, Florida has spent many hours of staff time and that of a professional experienced consultant to assist on determining the current and future software needs of the City that will allow one Enterprise Resource Planning Software (ERP) to replace no less than six of the current software packages that are currently used by the various departments and divisions of the City of Eustis; and WHEREAS, the City of Eustis, Florida, advertised Request for Proposals under Bid #006 -12 for the purchase of ERP software in accordance with City purchasing policies; and WHEREAS, the City received and opened five (5) individual responses to said RFP on Tuesday, September 10, 2012, that would meet the total needs defined under the scope of this project; and WHEREAS, Edmunds & Associates, is the lowest responsive and most responsible bidder that best meets the current and future needs for providing the ERP software, conversion, staff training, installation and conversion that will be utilized city- wide; NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Eustis, Lake County, Florida, that: (1) The City Commission of the City of Eustis, Florida does hereby award of Bid No. 006 -12 to Edmunds & Associates, of Northfield, NJ, in the amount of $254,000 to include the ERP software, conversion, staff training, installation and conversion of the new software which includes the initial five- year warranty and maintenance and will be followed by another 5 year maintenance period of five years in the amount of $160,354 and each remaining year limiting the increase in maintenance to no more than 3.5% per year thereafter; and E\Vl[7f1f1mIT "A" "