2014-0401 Special City Commission Meeting

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Summary Minutes:Special City Commission Meeting April I.2014 Sunny Isles Beach,Florida 4B. Add-On: Discussion on the status of when the bids will go out on the two (2) bridges. Action: City Manager Russo said Mayor Edelcup asked for a run down on when the bids will go out on the Emergency Bridge as well as the Gateway Park Bridge. City Manager Russo said on the Gateway Park Bridge, we are ready to go. We have qualified our contractors and we have got the bid specifications package put together by RJ Behar. We can't pull that trigger until we get a better idea of the time because we don't want these prices to come in and expire due to the situation with the Plaza. We are ready to solicit the prices if we want to from the qualified contractors. Assistant City Manager Evans said we need to give them the design criteria and give them 30 days to come back with a price and a presentation. We can make a selection based on that. Basically what we have is a 30-day window,once we know what is going to happen with the acquisition,we need about 30 days and we can have the price in and the Commission can make the decision. City Manager Russo said so we have all the contractors qualified, we have got the design package except FDOT with Fire because of where the bridge is going over,and we have to pull the trigger on giving it to them and getting their prices back. The question is how good and for how long are those prices for. Do we know that off hand, is that a standard? Assistant City Manager Evans said 90 days right now. Mayor Edelcup said that Gateway Park would be completed sometime in the summer of 2015, he thinks we need to back out because if we are going to have a fence there,that it is available when the Park opens because the people that live north of it can't get to it unless we have a bridge there. So working backwards however long it takes to build the bridge and get the process going, it should try to be timed out so that that bridge is available by June 15, 2015. Assistant City Manager Evans said we know that timeline, what it is going to require to get final permits, finalize the design and to build the building, it is not going to take as long as you may think. Commissioner Scholl said it will probably be prefab,he imagines the stand, and City Manager Russo said the stand would be in production immediately. Let's discuss this on Friday, let's discuss a timeframe and get Javier on the phone from RJ Behar. Mayor Edelcup said we need some guidelines on it. Commissioner Scholl said we need a drop dead date on it as you have an eminent domain and you need a drop dead date. City Manager Russo said maybe he will just have to back into that schedule and go with it and if the timing on the property doesn't work out, at least he knows we tried to do it as timely as possible. At that point it becomes, maybe twisting a few arms to extend the price beyond it. Assistant City Manager Evans said that is something we can go back to the three (3) responders and ask them what would be the maximum amount that they would be willing to hold their price at. Mayor Edelcup said maybe tie it to CPI or something like that. Assistant City Manager Evans said on the Emergency Pedestrian Bridge, as you know the South Florida Water Management District issued their permit,the Army Corp has not issued it, it is in review. We got some comments back this week and we have our consultant from Calvin Giordano working on the answers for those comments. He also reached out to the person working on it and asked if it would be possible to break the two, the mitigation project away from the Bridge Project and he is working on doing that. He thought it was a good idea so that the mitigation, if it slows at all, the permitting, it does not slow the bridge down. They are working on breaking them out to possibly expedite the issuance of the bridge portion of the permit. They are working with our consultants and our designers to 10