2014-0401 Special City Commission Meeting

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Summary Minutes:Special City Commission Meeting April 1,2014 Sunny Isles Beach,Florida personnel are comfortable with that. We expect to be on the premises with onsite inspections but we don't see the need at this time for our personnel to have an additional trailer and add that to the cost or scope of the project. Our personnel will be comfortable working on that site and being outside,and verifying the work that is going on. If there is increment weather there is likely not to be any work to be inspected,and so we do not see an absolute need for a correlation of domicile office at the field with the services we are providing on site, and a large share of services as well are being provided by our own offices to supplement that onsite representation. Commissioner ng finish this all in a year, get the plan, get the whole park and Lev garage in done said that in 12 we months.are goi Assistant to City Manager Evans said that is correct. City Attorney Ottinot clarified that is 12 months from the date of Notice to Proceed, and Notice to Proceed is triggered by the contractor obtaining a Building Permit and that has not been done yet. Commissioner Scholl said then that they have a Foundation Permit but not a Building Permit, and City Attorney Ottinot said that is correct. Commissioner Levin asked when do we anticipate that happening, and Vice Mayor Aelion said 12 months. Commissioner Levin asked if we know when they are going to get the Master Permit, and Assistant City Manager Evans said we are still waiting on final DERM approval,we have a meeting on April 9,2014 and hopefully shortly thereafter. The ball is not in our court,it is in their court to finalize the drainage plans. There was a study done out there, monitoring wells were placed and they came back clean. Drainage is now in DERM's court, they are doing their review and hopefully on April 9, and prior to that we will have preliminary plans, drainage plans to look at and approve so that we can move forward by issuing a permit shortly thereafter. Commissioner Scholl asked if the Fire Department has signed off, and Assistant City Manager Evans said yes, it is out of Fire. Commissioner Levin asked what is this that we have to pay for your outside software licenses? Mr. Delatour said what we would like to do for the City is to provide electronic access to the files that are available on the project,if it would have been necessary,and this is a service that is "if needed". If it would be necessary for the City to have access to a prolonged storage of electronic files, we would have a cost as well to maintain and open the electronic storage and access of those files. Vice Mayor Aelion said you have listed 4,100 hours which if translated to about half the time that the project is going to take,and so your involvement on and off site is going to be half of the time. This involves field work outside of the present in the field itself, also the oversite and management from your offices. We are billed at around $115 an hour. Mr. Delatour said there was a schedule of services that was based on an involvement of varying degrees depending on the technical position and the intent was to have one of our representatives on site for the full duration of the project, and for that individual to be supplemented with Project Management individuals in our periodic attendance of progress meetings and for a monthly report that would be delivered to the City in which they summarize and encompass their view of their schedule progress and other technical matters associated with the project. Commissioner Scholl said but at 40 hours a week it is 102 weeks and so it is two full time individuals for a year. Mr. Delatour said he thinks the intent is that you will see that there was one position that is full time for a year, a Superintendent, and then there are two positions, Senior Project Management and Project Coordinator,and those two positions are 5