RFP 21-03-01 Holiday Lighting and Decorations

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City of Sunny Isles Beach | Request for Proposals No. 21-03-01 18 SECTION 3 SCOPE OF SERVICES 3.1 SCOPE OF SERVICES The City of Sunny Isles Beach, “City” is seeking proposals from qualified “Contractors”/ “Vendors” to provide holiday lighting and decorations at various locations throughout the City, including parks, right-of-ways, and facilities. The City is inviting creative proposals for holiday lighting and decorations that create a unique and memorable experience for anyone living and visiting Sunny Isles Beach during the holiday season. The term of the initial Agreement shall be for the 2021 holiday season; the holiday lighting and decoration shall be installed and ready for lighting no later than November 19, 2021. Safe removal of all lights and decorations must be completed January 9th through January 15th, 2022. The City shall have the option to engage one or more qualified contractor(s) for holiday decorations, if needed. The vendor shall provide all labor, transportation, equipment, and materials for the delivery, operation and removal of all equipment and decorations. If equipment does not contain proper safety devices and/or is being operated in an unsafe manner, the City shall direct the contractor to remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of the City. The City will provide outlets and pay for electricity for all holiday displays, as needed. Contractor shall supply all lifts and other materials necessary to safely and successfully install, maintain, and remove lights and decorations. The contractor shall be responsible for injury to persons caused by the operation of the equipment. A detailed project implementation plan shall be provided to City staff by July 1 of each contract year. Proposer shall be responsible for ensuring it is in possession of all required City permits prior to commencement of work, and maintaining permits throughout the contract award, as required. All costs associated with obtaining required permits shall be the responsibility of the awarded Proposer(s). Specific responsibilities include but are not limited to the following: Design and Furnish at the following locations: The vendor can propose equipment/services for award by the following locations: Group 1 – A1A Street Pole Décor (Exhibits A1-A4 attached) A. A1A Street Pole Décor (161 light poles) – Multi-colored lit decoration, no less than 3 colors per pole. Group 2 – Parks, Right-of-ways, and Facilities Park Lighting (Exhibits B - E attached) B. Heritage Park (19200 Collins Ave, Sunny Isles Beach, FL 33160) – minimum requirement is décor that meets or exceeds visual impact of 2020 décor, which consisted of: