CGA_RFQ_Sunny Isles Planning_Final Version

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CITY OF SUNNY ISLES BEACH | RFQ 21-11-01 | PROFESSIONAL PLANNING AND ZONING CONSULTING SERVICES Ability to Complete Projects on Schedule Calvin, Giordano & Associates, Inc recognizes the importance of providing Clients with quality jobs that meets the agreed schedules and project budgets. The CGA team has a proven record of completing projects on or ahead of schedule and within budget. Our understanding of scheduling and budget requirements as well as overall procedures, preferences, and standards has been acquired and perfected over our long history working with municipal client on critical projects. The following are key components that ensure success for every CGA project: 9 Clear expectations for scope, schedule, and budget 9 Project controls to maintain project schedule and budget 9 Assignment of personnel to effectively handle all tasks and maximize efficiency At CGA, a key exercise, performed in the kick-off meeting, is finalizing the schedule and identifying our key risk factors. This involves the complete team and includes each discipline and responsible team member. We focus on task critical functions based on each discipline’s knowledge area. The complete involvement emphasizes schedule awareness and complete team buy-in. With the schedule distributed to the team, the project manager closely tracks individual task and updates project progress. If circumstances occur that have the potential to cause delays, the project manager is authorized to assign more resources to the project. If delays are permitting or administrative in nature, the project manager will revise the schedule considering the potential risk of continuing forward with a design without final project approval. Such a situation will be presented to the City to determine if the delayed tasks can proceed based on the anticipated outcome of the third party approvals processes. The CGA Team understands that a schedule is intended not only for the consultant, but also for the City to coordinate their resources for reviewing submittals and for reporting to other City staff and Departments. Project Budgets are controlled by consistent review throughout the design life of a project. Additionally, CGA’s Quality Assurance/Quality Control process requires cross discipline and independent reviews at each milestone. At the 60% and up until bidding, the project will undergo a “constructability” review by the director of construction services or construction engineering inspection services, depending on the type of project. The approach to controlling project budgets, is to identify if the budget is sufficient for the scope of work being requested at the beginning of a project and track the budget throughout the lift of the project. CGA will work with the County to understand the basis of the budget number to help ensure that additional scope is not added without consideration on how this affects the budget. With each design milestone, cost estimates will be prepared for comparison to the budget. The unit prices in the cost estimates are constantly being updated with the best available information at that time and are subject to change even when additional scope is not added due to variation in the construction industry. If a project is in jeopardy of being over budget, immediate attention is provided to address why and determine what steps need to be taken. The CGA Team’s goal is to provide the City with a high quality project by meeting the City's schedule and budget requirements, as well as, assign the most qualified and dependable staff to carry out the work required under this Contract. The CGA Team values the importance of meeting milestone dates, review dates, and final submittal dates. Overall, the CGA team has the resources, skills, leadership and desire to deliver a successful project on-time and within budget to the City. 23