Reso 2022-3301 - Laserfiche WebLink

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City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax a. Invoice Requir6nents. Consultant shall be required to submit detailed billing .invoices, with each job detailing the number of hours performed, in order to be paid by the City. The dates and times the Services must be provided shall be mutually agreed upon by the City and Consultant. All Services to be performed by Consultant including the dates and times shall. be directed through, and approved in advance by, the City Manager. Each invoice shall designate the nature of work performed and be accompanied by records fully detailing the amounts stated on the invoice. If any items are quested by the City, the City shall notify the Consultant of any items questioned. Consultant shall prepare verification data for the amountclaimed and provide complete cooperation during such investigation of any areas in the invoice subject to question. b. Disbursements. There are reimbursable expenses associated with this contract as more particularly described in Attachment "A". However, no additional reimbursable expenses are authorized without express written approval in advance from the City Manager or his designee. c. Pavrnent Schedule. Invoices received from the Consultant pursuant to this Agreement will be reviewed by the initiating City Department. The City shall pay the Consultant for the performance of each task or for partial completion of each task on a pro rata basis. Requests for payment shall not be made more frequently than on a monthly basis. if Services have been rendered in eonformity'with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. d. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingentupon an annual appropriation for its purpose by the City Commission. e. Final Invoice. In order for both parties herein to close their books and records, the Consultant will clearly state "final invoice" on the Consultant's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been. invoiced to the City. Since this accountwill thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Consultant. Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Consultant with the prior written approval of the City. if the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are- resolved by agreement with Consultant. Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant 2 Cmvcn, Thompson & Associatcs, Inc.