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<br />SECTION 1
<br />INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
<br />THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR
<br />MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL
<br />SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THATTHE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL
<br />OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE CHNBIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY.
<br />City of Sunny Isles Beach I Invitation to Bid No. 22-08-01
<br />Bids must be submitted no later than the time and date shown within this
<br />Any questions concerning this Invitation to Bid or any required need for
<br />document.
<br />clarification must be made to Purchasing at Purchasing@sibfl.net. Such
<br />requests for clarification/explanation or questions must be made in
<br />1.7
<br />SEALED BID:
<br />writing to Mauricio Betancur, CMC, Deputy City Clerk, at least five (5)
<br />business days prior to the date of the Bid opening. Interpretations or
<br />The entire Bid Response Package shall be placed in an opaque envelope
<br />clarifications considered necessary by the City will be issued by addenda
<br />(with all items listed on the Bid checklist form and all other items
<br />and posted/disseminated by Demand5tar (www.demandstar.com) to all
<br />required within this Request for Bid must be executed) and submitted in
<br />parties listed on the official plan holders' list as having received the
<br />a sealed envelope.
<br />Request for Bids documents. Only questions answered by written
<br />addenda shall be binding. Oral interpretations or clarifications shall be
<br />1.8
<br />BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
<br />without legal effect. No plea of ignorance or delay or required need of
<br />additional information shall exempt a Respondent from submitting their
<br />All Bids shall be signed in blue ink. All price quotes shall be typewritten
<br />submission on the required date and time as publicly noted.
<br />or printed with ink. All corrections made by the proposers prior to the
<br />opening must be initialed and dated by the proposers. No changes or
<br />1.2
<br />PLAN HOLDER'S LIST:
<br />corrections will be allowed after Bids are opened. Bids must contain an
<br />original, manual signature of an authorized representative of the
<br />As a convenience to vendors, the City of Sunny Isles Beach has made
<br />company.
<br />available via internet lists of all plan holders for each Request for
<br />Proposal, Request for Bid, and request for qualifications. The information
<br />1.9
<br />WITHDRAWAL OF BIDS:
<br />is available on-line at www.demandstar.com or by calling the Office of
<br />the City Clerk at (305) 792-1703.
<br />Proposers may withdraw Bids only by written request and shall forward
<br />the withdrawal request via "Certified U.S. Mail — Return Receipt
<br />1.3
<br />ADDENDA TO SPECIFICATIONS:
<br />Requested" prior to the Bid opening time. Negligence on the part of the
<br />'
<br />Proposers in preparing the Bid confers no right for the withdrawal of the
<br />If any addenda are issued after the initial specifications are released, the
<br />Bid after it has been opened.
<br />City will post and disseminate the addenda through DemandStar. For
<br />those projects with separate plans, blue prints, or other materials that
<br />1.10
<br />BID OPENING:
<br />cannot be accessed through the internet, the Office of the City Clerk will
<br />make good faith effort to ensure that all registered proposers (those who
<br />Bids will be opened publicly at the time and place stated in the Notice to
<br />have been registered as receiving a Bid package) receive the documents.
<br />Bidder. It is the responsibility of the proposers to insure that the Bid
<br />It is the responsibility of the vendor prior to the submission of any Bid to
<br />reaches the Office of the City Clerk on or before the closing hour and date
<br />check the above website or contact the Office of the City Clerk at (305)
<br />stated on the Request for Bid. After the Bid opening, the contents of the
<br />792-1703 to verify any addenda issued. The receipt of all addenda must
<br />Bid Form will be made public for the information of vendors and other
<br />be acknowledged on the Bid Response Sheet.
<br />interested parties who may be present either in person or by
<br />representative. Bids that are received after the Bid opening time will not
<br />1.4
<br />SPECIAL ACCOMMODATIONS:
<br />be considered and will not be returned.
<br />Any person requiring a special accommodation at a Pre -Bid Conference
<br />1.11
<br />EVALUATION OF BIDS:
<br />or Bid/RFP/RFQ opening because of a disability should call the Office of
<br />the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre -Bid
<br />The City, at its sole discretion, reserves the right to inspect any/all
<br />Conference or Bid/RFP/RFQ opening. If you are hearing or speech
<br />Proposers facilities to determine their capability of meeting the
<br />impaired, please contact the Office of the City Clerk by calling the City of
<br />requirements for the Contract. Also, price, responsibility, and
<br />Sunny Isles Beach using the Florida Relay Service which can be reached at
<br />responsiveness of the Proposers, the financial position, experience,
<br />1(800) 955-8771 (TDD).
<br />staffing, equipment, materials, references, and past history of service to
<br />the City and/or with other units of state, and/or local governments in
<br />1.5
<br />PUBLIC ENTITY CRIMES STATEMENT:
<br />Florida, or comparable private entities, will be taken into consideration in
<br />the Award of the Contract.
<br />Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida
<br />statutes -"a person or affiliate who has been placed on the convicted
<br />1.11.1 Hold Harmless: All Proposers shall hold the City, it's
<br />vendor list following a conviction for a public entity crime may not submit
<br />officials and employees harmless and covenant not to sue
<br />a Bid on a contract to provide any goods or services to a public entity,
<br />the City, it's officials and employees in reference to their
<br />may not submit a Bid on a contract with a public entity for the
<br />decisions to reject, award, or not award a Bid, as
<br />construction or repair of a public building or public work, may not submit
<br />applicable.
<br />Bids on leases of real property to a public entity, may not be awarded to
<br />1.11.2 Cancellation: Failure on the part of the Proposers to
<br />perform work as a Contractor, supplier, sub -Contractor, or consultant
<br />comply with the conditions, specifications, requirements,
<br />under a contract with any public entity, and may not transact business
<br />and terms as determined by the City, shall be just cause
<br />with any public entity in excess of the threshold amount provided in
<br />forcancellation ofthe Award.
<br />section 287.107, for category two for a period of 36 months from the
<br />1.11.3 Disputes: If any dispute concerning a question of fact
<br />date of being placed on the convicted vendor list".
<br />arises under the Contract, other than termination for
<br />default or convenience, the Contractor and the City
<br />1.6
<br />BID DEADLINE:
<br />department responsible for the administration of the
<br />City of Sunny Isles Beach I Invitation to Bid No. 22-08-01
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