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Page 16 of 26 Revision Date: 09/28/2022 Document #: QOP 100.01 <br /> <br /> <br />Take Photographs. <br /> <br />Make a complete listing of physical damage to the building and contents. <br /> <br />Call the insurance company and/or insurance agent to file a claim. <br /> <br />Make a notation as to all relevant dates (evacuation, curfews, timing of storm force <br />winds, passing of the storm, duration of power outage, phone outage, etc.) <br /> <br />Make a complete listing of all business impact issues, print jobs referred elsewhere, <br />print jobs shipped out, lost contracts or opportunities due to storm contingencies, etc. <br /> <br />As employees return to work, distribute the Work Area Inspection Report for their <br />completion. <br /> <br />Alert Accounts Payable to copy all storm-related invoices and expenses. <br /> <br />Alert all personnel authorized to purchase, to submit copies of purchase orders and <br />estimates for restoration expenses. <br /> <br />Prepare a draft of the insurance claim as soon as possible, particularly for physical <br />damage. The claim may have several components and a different adjustor for each <br />(preparation, physical damage, business interruption, extra expense, mold, sewage, <br />etc.) Be sure to clearly communicate any special insurance considerations to the areas <br />affected; water damage versus storm damage for example, so that the Companies’ <br />claims are not compromised. <br /> <br />Returning to normal mode: <br />When all equipment is made operational, the Production, Client Services and <br />Administrative teams will coordinate with their counterparts in out of state companies, <br />and outside vendors, to restart at Southeastern. <br /> <br /> <br />