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Subcontractor Data Management and Weekly Payments The above-described data management processes are used for managing subcontractor data. TFR’s typical workweek is Monday through Sunday unless specified otherwise by contract. Sub-Contractors email weekly invoices to TFR’s Project Administration team the week following the workweek for reconciliation. Reconciliation is done quickly using TFR’s debris data management system and any discrepancies are sent to the subcontractor until completely reconciled. Payment for each week is made the second Friday after the workweek ends. The TFR Project Administration team sends a weekly Partial Payment and Release to the sub-contractors for signature before payment is made. This Payment release is accompanied by a spreadsheet that includes all tickets that are included in that week’s payment. The subcontractor’s signature on the release warrants four critical items: a) Covenants and warrants that all labor, materials, equipment, services, and other items, including without limitation, all payroll, sales, and privilege taxes furnished under the above subcontract or purchase order(s) have been paid for, and b) Releases TFR Enterprises, Inc., Project Owner, and Project Prime Contractor from all claims whatsoever arising out of or relating to the subcontract or purchase order, and c) Waives any lien rights concerning the project to the extent of payments received and, d) Agrees to indemnify TFR Enterprises, Inc., Project Owner, and Project Prime Contractor against any claim or lien asserted through or under the undersigned concerning the project. TFR Enterprises, Inc., has prepared and submitted invoices with backup documentation for, received payments of over $240,000,000 over the past 5 years, and made subcontractor payments of over $125,000,000 on more than 100 municipal FEMA-reimbursed disaster debris management contracts. TFR’s extensive FEMA experience, thorough understanding of FEMA guidelines and procedures, and reporting and payment processes allow for successful reimbursement to our customers. TFR’s thoroughly vetted data management system results in the successful completion of FEMA reimbursements and audits. Pre-Event Assistance - TFR can guide the development of debris management plans. Coordinate annual readiness (kick-off) meetings after the award. Assist in locating and pre-approving temporary debris management sites with the appropriate authorities (i.e., Department of Environmental Quality, etc.) Post-Event Assistance - Provide guidance and assistance with debris volume assessments post-storm. Attend kickoff meetings and subsequent meetings. Provide daily progress reports. Assist with Public Announcements. Provide client-requested reports. Keep in constant communication with the client on all debris operations and provide supporting data for FEMA reimbursement. ITB No. 23-04-01 Disaster Debris Management and Disposal Services 110