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Establish Field Office Communications • Mobile telephones and Company radios will be the main source of communication in the field office until local landline telephones can be installed. All TFR truck drivers are equipped with smartphones. In addition, all TFR managers, supervisors, and foremen are equipped with mobile telephones for outside communication to coordinate the mobilization and dispatching of equipment as well as being available to the client. • All Company administrative personnel, including the Operations Manager, have electronic linkage capability for cellular telephones, satellite communications, Internet access, and fax access. • Records and communications are made using a network of personal desktop and laptop computers. • As quickly as the equipment is available (local services may be out for a time following a disaster) all major field locations are given at least one local number to facilitate communication with other local Government Agencies, local suppliers, and members of the public. • As soon as the field office is established, office personnel will be available during hours of operation. • Inspection of Equipment before beginning Task Order. All equipment previously dispatched and on hand for debris loading and hauling will be brought into the staging area for a safety inspection, identification, measuring, and numbering before being deployed to any work area. • Each piece of equipment will be inspected, and a written inspection report prepared to denote the results of the inspection. • In addition to the safety inspection checklist for trucks, all vehicles (trucks and trailers) will be inspected for a current license, tags, registration, and insurance. The inspection report will denote the truck owner and the truck driver. A copy of the operator’s driver’s license will be copied and on file. • A determination of driver qualification will be made (i.e., a requirement for a Class A License). • Trucks to be used in hauling debris will be inspected for proper tailgates and proper sideboards or other extensions as well as the previous checklist. • Before a truck will be assigned a number, the inspection report and driver information will be made available for review by a Government Representative, and they shall physically inspect, approve the tailgate and any sideboards or other extensions, and measure the truck for capacity. Personnel Safety Orientation All Company employees will receive a copy of the Company’s Health and Safety Manual at the time of employment. As part of the Company’s Safety and Occupational Health plan and in compliance with the Accident Prevention Plan, a safety meeting will be held before any personnel is assigned to a task order. • The Company Safety Officer will conduct the meeting in the presence of a Government Representative. • All personal protective equipment required for the assigned task will be checked before personnel are dispatched to the assigned task. • A Personal Emergency Contact List and Map of Key Facilities for emergency conditions will be passed on to all Company and Government field personnel. Following the Equipment Inspections and Safety Orientation, Truck Measurement, and Numbering, equipment and personnel will be dispatched to the work areas prescribed as a result of meetings between the Project Managers and Government Representatives. Daily Coordination with Government Representatives The following is an outline of the company’s daily procedures for keeping an informed dialogue between TFR and Government Representatives. • Each debris removal project is assigned a Load and Haul Project Manager. Before the beginning of each Project or Task Order, the Load and Haul Project Manager and the Project Operations Manager will meet with the Government’s Representative to define the scope of work, work area, and any Government priority as to areas included in the Task Order. ITB No. 23-04-01 Disaster Debris Management and Disposal Services 82