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xl Architectural, Landscape Architectural, Engineering and Land Surveying Firms Only (CCNA) RFQ No. 14 -07 -02 ® project budget. We track the budget on a percent - complete basis in order to measure performance during each accounting report ® period. Project budget status reports are accessible via our intranet. ® Our project manager, Gary Ratay, P.E., will develop a work plan for each assignment that specifies the scope of the work, the task schedule, its budget, and the staff assigned to fulfill the requirements of the scope of work. We will work with City staff to ® agree on the necessary work effort, fee, schedule, and deliverables. The process will commence upon receipt of the City's notice ® to proceed at which point the project manager determines the most appropriate review /design team members to be assigned. Our ® approach will consist of the following proven fundamentals: develop a clear understanding of what the project is to accomplish, develop a comprehensive work plan and schedule, set weekly milestones that support the larger milestones, review milestones ® with the project team on a weekly basis, involve stakeholders as integral members of the team, coordinate with other consultants, ® and create an atmosphere that encourages clear communications and teamwork. The work plan will be continually monitored and ® revised as the project proceeds to meet time and budget restraints. ® The work plan is also the tool for establishing staffing for the project and identifying the anticipated labor requirements of each phase. The work plan is reviewed frequently throughout the project and is used in conjunction with our in -house "cast- ahead' ® process to forecast project workloads. This program requires project managers to forecast, on a weekly basis, their staffing needs ® for the ensuing week. This "cast - ahead" process is followed by a weekly conference call among company resource managers to ® identify who is overloaded and who needs work. Resources are reallocated on a weekly basis as needed to meet client schedules. ® A similar process is conducted monthly as project managers forecast their resource needs during the next six months. This information is used to assess hiring needs. Conducted throughout the entire 2,200 - person firm, these extra efforts are performed to ® make sure our project managers have the resources they need to meet our clients' needs. Kimley -Horn has a long and successful ® history of meeting the budget and scheduling demands of public sector projects and that success is reflected by the volume of ® repeat business we enjoy. ® Kimley »)Horn ® OY ,1, orzsaoz�.1ao ss:.y i� sue, ca:.::. -g Psi sz�:ma 4-6