Reso 2023-3532 - Laserfiche WebLink

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City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Genesis Cuevas, Purchasing Manager DATE: August 17, 2023 RE: Approval of an Increase in Spending Authority with Amazon FY 22-23 RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: On September 15, 2022, the City Commission approved resolution 2022-3394 for an amount NTE o $100,000. The Blanket Purchase Order does not have enough funds to cover for the remaining of the fiscal year 2022-2023. The City is requesting an additional $24,000 spending authority to cover future purchases for the remaining months of the FY22-23. Therefore, the City is requesting authority tc spend an amount not to exceed $24,000 with Amazon for various office, Public Works equipment and IT supplies. At the end of the FY, any allocated funds that are not used will be voided and the PO wil! be closed. The substantial commodities purchased on Amazon include, IT/Telecommunications supplies, Electrical lighting components, Appliances and Electronic Products. Note, Procurement staff created procedure that all orders over $500 are automatically routed to Procurement in order to vet if high threshold orders are indeed the most competitive. In nearly all these orders, Amazon is usually not only the most competitive, but they also have the shortest delivery time. Due to Amazon's competitive prices, the Office Depot, Staples and Grainger POs remain under allocation. For instance, only 66% o Grainger PO has been used and 68% of Staples PO has been spent for this FY. ADDITIONAL INFORMATION: The City shall utilize Omnia Partners (formerly US Communities) Contract No. MA3457which expires 5/5/2025 to purchase office and other supplies Amazon, in accordance with Section 62-13(c) of the Item Number: 10.F 118