Reso 2023-3544 - Laserfiche WebLink

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City of Sunny Isles Beach 18070 Collins Avenue. Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, the initial term of this Agreement shall commence on August I, 2023 and shall terminate on July 31, 2024. The City Manager may choose to extend this Agreement for one (1) additional year at the same contract price. The provisions of Sections 15 and 16 entitled "Indemnification and Waiver of Liability," and "Compliance with Law," respectively, shall survive termination of this Agreement. 5, COMPENSATION. During the term of this Agreement, in whatever capacity rendered. the City shall pay Contractor compensation for the Services performed under this Agreement annually, in the amount of Sixty -Five Thousand Dollars ($65,000.00), and reimburse Contractor for reasonable costs in an amount not to exceed Seven Thousand Five Hundred Dollars ($7,500.00), for a total contract amount not to exceed Seventy -Two Thousand Five Hundred Dollars ($72,500.00) under the following conditions: Disbursements. Contractor shall be reimbursed by City for reasonable costs. including travel expenses, telephone, copy fees, Federal Express, and postage. Such costs shall not exceed Seven Thousand Five hundred Dollars ($7,500.00) for contract year 2023-2024. If Contractor is traveling on behalf of several clients, the City shall be responsible for such costs on a pro -rated basis. b. Payment Schedule. Contractor shall submit invoices to the City on a monthly basis. invoices received From the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. if services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the Agreement number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. The City will pay properly submitted Contractor invoices within thirty (30) days of receipt, for completed and accepted deliveries or specified services and./or goods, unless the City notifies the Contractor in writing of the dispute, before payment is due. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. Ifthe City should not appropriate or otherwise make available funds sufficient to purchase the Services procured pursuant to this Agreement, the City may unilaterally terminate any and all contractual or other obligations herein without any further liability or penalty upon twenty (20) days' notice to Contractor. d. Final Invoice. In order for both parties herein to close their books and records. the Contractor will clearly state "final invoice" on the Contractor's finalllast billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed. any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead. or any other expenses or costs unless any such expense or cost is incurred by Contractor RONALD L. BOOK PA 2