Ordinance 2023-608 - Laserfiche WebLink

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(a) Electronic bidding. Notwithstanding any provision in this section, the use and submission of electronic bids through the use of electronic bidding software, consistent with the requirements of Florida law, may be utilized by the Chief Purchasing Agent whenever competitive bidding is required by this chapter. (b) All bids submitted, including bids submitted electronically through an online bidding process, are subject to Florida's Public Records Act, as amended. (ac) Sealed paper bids submitted in lieu of electronic bids W44 must be initialed on the outside of the envelope by the person receiving the package, the time and date w+44 must be stamped on the envelope which should be marked "IMPORTANT, BID ENCLOSED." The bid package wimI4 must be held in a secure place until the scheduled time for the bid opening. (4ad) All 9bids shall be opened publicly, in the presence of one or more witnesses, at the time and place designated in the public notice of the invitation for bids. The amount of each bid and such other relevant information as the City Manager deems appropriate, together with the name of each bidder, shall be recorded. (5) Cancellation of invitations for bids or requests for proposals. An invitation for bids, or request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole, or in part, as may be specified in the solicitation, when it is in the best interests of the City. The reasons therefor shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be canceled and that any bid or proposal may be rejected, in whole or in part, in the best interests of the City. Notice of cancellation shall be sent to all businesses solicited. The notice shall identify the solicitation, explain the reason for cancellation and, where appropriate, explain that an opportunity will be given to compete on any resolicitation or any future procurement of similar items. (6) Correction or withdrawal of bids; cancellation of awards. In general, bids shall be unconditionally accepted without alteration or correction, except as authorized in this chapter. However, correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening may be modified, or the bid may be withdrawn by written or telegraphic notice received in the office designated in the invitation for bids prior to time set for bid opening. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City, or fair competition, shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if: (a) The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or (b) The bidder submits evidence which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of bids, orto cancel awards or contracts based on bid mistakes, shall be supported by a written determination made by the purchasing agent. (c) Notwithstanding the foregoing, the City Commission shall have the authority to waive any and all irregularities in any and all proposals. Section 3. Repealer. All ordinances, or parts of ordinances in conflict herewith be, and the same, are hereby repealed to the extent of such conflict. @13CL@E40B6869.docx Page 3 of 5