RFP 24-02-02 Catering Services for the City's Anniversary

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CATERING SERVICES # 24-02-02 Section 3 Scope of Services / Technical Specifications 3.1 SCOPE OF SERVICES The purpose of this solicitation is to establish a contract for the purchase of food and beverages catering services for the City’s anniversary party. The Firm will be responsible for supplying all food and beverages, including, but not limited to, all food area needs (ice, condiments, tables for prepping and serving, storage, garbage management) all cooking supplies, grills, cookers, chaffing dishes, pans), all serving supplies (forks, knifes, spoons, plates, cups, gloves, napkins in accordance with section 3.10 below) and all labor services, including staff. The City will require the Contractor to: • Be licensed to operate a food catering business. • Cook on-site and serve warm food, dessert, and beverages. • Must be able to cater to vegetarian and vegan for 50 guests • Contractor to provide strong, professional customer service. • Contractor to provide supervision of Concession area at all times of operation. • Conduct operations so that the environment is not negatively impacted. • No glass bottles shall be allowed. • No eating and/or drinking in public/guest areas. • No smoking during the entire event/shift. • Contractor shall meet all Health Department regulations and other applicable laws and regulations in operating the Concession • Firm shall not create nor permit to be caused or created upon the Premises any obnoxious odors or smoke or noxious gases or vapors which would constitute a nuisance; provided, however, that fumes resulting from the normal operations of vehicles or normal business operations shall be excepted from this provision. 3.2 DATE OF EVENT The event will be held on Sunday, June 2, 2024, Event Time: 5:00 PM – 10:00 PM. The awarded firm shall also be available to accommodate contracted service on an alternate date and/or time such as the following weekend, should the event be rescheduled due to weather or other unforeseen circumstances. The awarded vendor must be all set up, and ready for services at least two (2) hour prior to the event start time, and removal of items within two (2) hours of event end time. 3.3 SITE OF EVENT The site of the event will be located Samson Oceanfront Park, 17425 Collins Ave, Sunny Isles Beach, FL 33160. The area available for the caterer is no greater than a 40’ x 70’ area inclusive of 1 box truck. Refer to Exhibit A – Floor Plan. There will be space allotted for 1 box truck to allow for the immediate access of perishable food items. The city reserves the right to host this event within other locations within the city.