Reso 2024-3651 - Laserfiche WebLink

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RESOLUTION NO. 2024 - 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A FOURTH AMENDMENT TO THE AGREEMENT WITH JORDA ENTERPRISES, INC. FOR HVAC ANNUAL MAINTENANCE, IN AN AMOUNT NOT TO EXCEED THIRTY-ONE THOUSAND FOUR HUNDRED EIGHTY DOLLARS AND NO CENTS ($31,480.00); AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 15, 2016, the City of Sunny Isles Beach ("City") issued and advertised Invitation to Bid ("ITB") No. 16-09-02 for New HVAC Chiller Systems for the Government Center, and received six (6) bids; and WHEREAS, on March 16, 2017, via Resolution No. 2017-2675 the City Commission awarded ITB No. 16-09-02 to Jorda Enterprises, Inc. ("Contractor"), and authorized the City Manager to negotiate and enter into an Agreement ("Original Agreement") with the Contractor for the New HVAC Chiller Systems for the Government Center, in an amount not to exceed $774,050.00; and WHEREAS, pursuant to the Original Agreement, Contractor agreed to provide a warranty of up to five (5) years for certain compressor and motor parts, and up to fifteen (15) years on the basin and casing for the cooling tower; and WHEREAS, the City was in need of a contractor to provide inspection and preventative maintenance services for the HVAC equipment ("Services") located in the Government Center; and WHEREAS, the City did not want to risk voiding the warranties if maintenance is performed by a third -party, and therefore, in the interest of protecting the City's investment in the new HVAC chiller system and preserving the corresponding warranty, the City Manager found that it was in the best interest of the City to retain Contractor to perform the needed maintenance services; and WHEREAS, pursuant to Section 62-12 of the City's Purchasing Code the City Commission may authorize the waiver of competitive bidding procedures upon the recommendation of the City Manager that it is in the City's best interest to do so; and WHEREAS, the City Manager, after conducting his due diligence, found that it was in the best interest of the City to waive formal competitive bidding procedures, and on April 29, 2020, the City Manager exercised his authority and entered into an Agreement with the Contractor to provide the Services to the City, in an amount not to exceed $31,480.00 in order to preserve all warranties and ensure continuity of service; and WHEREAS, City staff negotiated the initial term of the Agreement for one (1) year with four (4) one-year (1) renewal options ("Renewals"); and @BCL@ D40A5138.docEnterprises Page 1 of 3 461