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EMERGENCY PROCUREMENT JUSTIFICATION AND APPROVAL FORM Department: Public Works Date of Emergency: 7/1/2024 Requested By: Fabricio Volpi, PW Director Type of Emergency: Location of Emergency: PCP - AC for the 2nd floor Vendor Name: C.T. Mechanical Materials/Equipment Needed: HVAC Requested Purchase Order Amount: $92,400.00 HVAC replacement Expenditure Account #: 001-5-5391-446003-60000 Ordinance § 62-13. - Exemptions from competitive bidding. (D). An emergency purchase shall be done to address a situation or occurrence of a serious nature involving urgent and immediate danger of public health, safety, and welfare, or other substantial loss to the of city. Reason(s) for requesting an emergency purchase: ■❑ There exists an immediate threat to public health ❑ There exists an immediate threat to public welfare ❑■ There exists an immediate threat to public safety ❑ None of the above applies. (Please attach a detailed explanation and justification for this emergency request) Below, please provide the basis for the determination of this emergency purchase and/or the selection of the particular contractor. Be specific with regard to specifications. HVAC went down no AC on 2nd floor. The 2nd floors is used for the summer kids programs. If an existing contract is not available, it is essential to procure through open market competition at the lowest obtainable price. Time and material contract should generally be avoided. If over $50,000, the requesting department shall place a notation on the agenda of the next regularly scheduled city commission meeting advising of the emergency purchase. I hereby certify that, to I the above requested ite Requisitioner Signature: Department Head Signa City Manager Signature is accurate and request approval for the procurement of Date: 71 t — 2 V Date: D%/02/2y Date: -749'/014 Rev. March 29, 2023 171 City of Sunny Isles Beach x i 9 Finance Department - Purchasing 18070 Collins Avenue, 4:h Floor Sunny Isles Beach, Fl. 33160 Telephone: (305) 792-1707 Purchasing@sibfl.net EMERGENCY PROCUREMENT JUSTIFICATION AND APPROVAL FORM Department: Public Works Date of Emergency: 7/1/2024 Requested By: Fabricio Volpi, PW Director Type of Emergency: Location of Emergency: PCP - AC for the 2nd floor Vendor Name: C.T. Mechanical Materials/Equipment Needed: HVAC Requested Purchase Order Amount: $92,400.00 HVAC replacement Expenditure Account #: 001-5-5391-446003-60000 Ordinance § 62-13. - Exemptions from competitive bidding. (D). An emergency purchase shall be done to address a situation or occurrence of a serious nature involving urgent and immediate danger of public health, safety, and welfare, or other substantial loss to the of city. Reason(s) for requesting an emergency purchase: ■❑ There exists an immediate threat to public health ❑ There exists an immediate threat to public welfare ❑■ There exists an immediate threat to public safety ❑ None of the above applies. (Please attach a detailed explanation and justification for this emergency request) Below, please provide the basis for the determination of this emergency purchase and/or the selection of the particular contractor. Be specific with regard to specifications. HVAC went down no AC on 2nd floor. The 2nd floors is used for the summer kids programs. If an existing contract is not available, it is essential to procure through open market competition at the lowest obtainable price. Time and material contract should generally be avoided. If over $50,000, the requesting department shall place a notation on the agenda of the next regularly scheduled city commission meeting advising of the emergency purchase. I hereby certify that, to I the above requested ite Requisitioner Signature: Department Head Signa City Manager Signature is accurate and request approval for the procurement of Date: 71 t — 2 V Date: D%/02/2y Date: -749'/014 Rev. March 29, 2023 171