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City of Sunny Isles Beach <br />�- 18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />} <br />a Ile or 'E 7 (305) 947 -0606 City Hall <br />yP• F�OQ`\ <br />sv�' 0 (305) 949 -3113 Fax <br />MEMORANDUM <br />TO: The Honorable Mayor and City Commission <br />VIA: Christopher J. Russo, City Manager <br />FROM: Derrick L. Arias, Chief Information Officer <br />DATE: 10/16/2014 6:30:00 PM <br />RE: Approval for Information Consultants Purchase Authority not to <br />exceed $39,000.00 for FY 2014 -2015 <br />RECOMMENDATION: <br />It is recommended that the City Commission approve the attached resolution <br />granting purchase authority for INFORMATION CONSULTANTS, in an amount <br />not to exceed $39,000 for FY 2014 -2015. <br />REASONS: <br />This vendor supports the City with document imaging software and professional <br />services. The City utilizes Laserfiche for its document imaging system, and <br />INFORMATION CONSULTANTS is our registered VAR for Laserfiche. Being our <br />registered VAR, per Laserfiche Corporate Policy, all software licensing and <br />maintenance can only be purchased through INFORMATION CONSULTANTS. <br />For the Fiscal Year 2014 -2015, staff is requesting purchase authority of $39,000 <br />which covers the annual maintenance and support for our existing Laserfiche <br />software, a new module (Laserfiche Forms) which will be implemented to support <br />process automation, and a $5000 contingency for professional services to <br />continue assisting City Departments in transtitioning to electronic document <br />storage. <br />ADDITIONAL INFORMATION: <br />The City originally purchased the Laserfiche document imaging platform in <br />October 2005 via resolution #2005 -844. <br />