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cF v <br />Tp 4F SUM T� <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305)949-3113 Fax <br />MEMORANDUM <br />TO: Honorable Mayor and City Commissioners <br />VIA: Stan Morris, City Manager <br />FROM: Susan Simpson, Deputy City Manager <br />DATE: November 21, 2024 <br />RE: In -Kind Donation to Chabad Lubavitch of Sunny Isles Beach <br />RECOMMENDATION: <br />This item is recommended for approval. <br />REASONS: <br />Historically, Rabbi Baron of Chabad Lubavitch of Sunny Isles Beach has hosted a menorah lighting event <br />at the Government Center. In the beginning, the event was small and inside the lobby. The event has <br />grown in attendance and programming. It is requested to be held in the covered area of the parking <br />garage with a stage (risers), pipe and drape, seating for 200 people and tables. <br />The request is to host this event on Wednesday, December 25, 2024 from 5:30 p.m. - 7:00 p.m., the first <br />night of Chanukah. The in-kind donation will include the use of the space, contracted rentals and <br />staffing for the event, and police services. The total amount requested is a not -to -exceed amount of <br />$6,851.00. <br />Insurance naming the city as additional insured will be required through the special event permit <br />process. <br />ADDITIONAL INFORMATION: <br />Due to the date of the event falling on a city recognized national holiday, it is necessary to outsource the <br />rentals and setup for this event as the Government Center is closed. Therefore, out-of-pocket expenses <br />for this item is not -to -exceed $5,351 as follows: up to $800 for Police services, $4,351 in contracted <br />staffing and rentals, and up to $200 in staff overtime for cleanup before and after the event. <br />FUNDING SOURCE: <br />Item Number: 9.S <br />595 <br />