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City of Sunny Isles Beach |Invitation to Bid No. 14-10-02 10 SECTION 2 Special Terms and Conditions 2.1 PURPOSE OF BID: Prospective work shall generally include emergency and non-emergency repairs to existing City of Sunny Isles Beach infrastructure which includes non-specific unit price work on various City facilities. It is the intent of this bid document that unit prices shall include all installation, materials, labor, equipment, mobilization costs, removal and disposal of excess materials, backfilling and maintenance of traffic. This maintenance contract will be utilized on an as-needed basis. At the City’s discretion, the contract may be awarded to multiple contractors. 2.2 PRE-BID CONFERENCE: A non-mandatory pre-bid conference will be held on 11/13/2014 at 10:00am at Sunny Isles Beach Government Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160; 1st Floor Conference Room to discuss the special conditions and specifications included within this solicitation. Proposers are requested to bring this solicitation document to the conference, as additional copies may not be available. 2.3 TERM: The initial period of the Contract shall be for a period of one (1) year, commencing from the contract’s effective date. 2.4 OPTIONS TO RENEW: The initial contract prices resultant from this solicitation shall prevail for a two (2) year period from the contract’s initial effective date. Prior to, or upon completion, of that initial term, the City shall have the option to renew this contract for an additional two (2) year period. The Proposer shall honor the same prices reflected in its bid response during the optional renewal period(s), unless the City agrees in writing to a price adjustment prior to completion of each exercised contract term. It is the Proposer’s responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the Proposer’s request for adjustment should be submitted at least ninety (90) calendar days prior to expiration of the then current contract term. If no adjustment request is received from the Proposer, the City will assume that the Proposer has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period shall not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market index research information or other factors that influence price, provided that Proposer’s request for adjustment is submitted at least ninety (90) calendar days prior to expiration of the then current contract term.