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City of Sunny Isles Beach |Request for Proposal No. 14‐10‐01 10 Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: The City of Sunny Isles Beach (the “City”) intends to secure the services of a qualified contractor to remove and relocate existing trees and palms within the NE 174th Street corridor. It is the intent of this proposal document that all work shall result in compliance with the specifications documents and all local, state and federal regulatory requirements applicable to such service. 2.2 PRE-BID CONFERENCE A Mandatory pre-bid conference will be held on 11/21/2014 at 10:00am at Sunny Isles Beach Government Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160; 1st Floor Conference Room to discuss the special conditions and specifications included within this solicitation. Those who fail to attend this mandatory pre-bid conference will not be considered by the City and their bid will rejected. Proposers are requested to bring this solicitation document to the conference, as additional copies may not be available. 2.3 TERM This contract shall commence upon the date of the Notice to Proceed and shall remain in effect until such time as the commodities, equipment and/or services acquired in conjunction with this Request for Proposal have been completed and accepted by the City’s authorized representative, all required permits are properly closed out and upon completion of the express and/or implied warranty periods. 2.4 OPTIONS TO RENEW Intentionally Omitted 2.5 METHOD OF AWARD See section 4 2.6 PRICE Prices shall remain fixed and firm through the term of the contract 2.7 PERFORMANCE BOND AND PAYMENT BOND The City of Sunny Isles Beach shall require the successful Proposer to furnish a Performance and Payment Bond in the amount of 100% of the total Proposal Price, with the City of Sunny Isles Beach as the Obligee, as security for the faithful performance of the Contract and for the payment of all persons performing labor