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RESOLUTION NO. 2026 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, DIRECTING THE CITY MANAGER TO ACTIVATE, POPULATE, AND PUBLISH THE PUBLIC -FACING "OPEN CHECKBOOK" AND TRANSPARENCY PORTAL OF THE CITY'S EXISTING OPENGOV MUNICIPAL SOFTWARE; REQUIRING SAID PORTAL TO BE ACCESSIBLE VIA THE CITY'S WEBSITE WITHIN THIRTY (30) DAYS; ESTABLISHING A POLICY OF PROACTIVE FINANCIAL TRANSPARENCY TO REDUCE PUBLIC RECORDS BURDENS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Sunny Isles Beach (the "City") exercises strict fiduciary duty over the City's financial assets, overseeing a proposed annual budget of approximately $232.7 million; and WHEREAS, true municipal transparency requires that taxpayers have direct, unimpeded access to view how theirtax dollars are being spent, including access to municipal check registers, vendor payments, and line -item expenditures; and WHEREAS, in late 2023, the City allocated approximately $228,985 in taxpayer funds to procure a three-year contract for OpenGov, a premier municipal financial software platform; and WHEREAS, the OpenGov platform includes built-in, public -facing "Transparency Portal" and "Open Checkbook" features designed specifically to allow residents to easily search and track municipal spending in real-time; and WHEREAS, despite having purchased this capability with public funds, City Administration currently utilizes the software strictly for internal purposes, leaving the public -facing portal deactivated; and WHEREAS, the failure to utilize this existing technology forces residents to endure cumbersome, delayed, and staff -intensive Public Records Requests simply to view standard vendor payments; and WHEREAS, the City Commission desires to establish a policy of "proactive transparency" by utilizing the technological tools the City has already purchased to open the municipal checkbook to the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Incorporation of Recitals. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. Directive to Activate the Open Checkbook. The City Commission hereby directs the City Manager, in coordination with the Finance and Information Technology Departments, to @BCL@4816390D Page 1 of 2 429