RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING AND DECORATING SERVICES

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11 RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net Section 2 Special Terms and Conditions 2.0 BACKGROUND OF THE CITY: The City of Sunny Isles Beach, Florida (the “City”) occupies 1.78 square miles in the northeastern corner of Miami-Dade County, the most populated county in the State of Florida. With an estimated population of 23,253, Sunny Isles Beach ranks 15 in population amongst the 34 municipalities in the County. The City is located on a barrier island bounded by the Atlantic Ocean on the east and the Atlantic Intracoastal Waterway on the west and has been developed primarily for residential purposes. Sunny Isles Beach is known as a coastal oasis with pristine beaches and eleven family-friendly parks. With a strong focus on safety, community engagement and forward- thinking, the City of Sunny Isles Beach is a prosperous and collaborative municipality offering an assortment of programs and services primarily for its residents. The City is committed to bridge building with the multicultural community members who call the City of Sunny Isles Beach their home. 2.1 SCOPE OF WORK: The City of Sunny Isles Beach, “City” is seeking proposals from qualified “Contractors”/ “Proposers” to provide holiday lighting and decorations at various locations throughout the City, including Parks, Rights-of-Way, and Facilities in accordance with the terms, conditions, and specifications contained in this Request for Proposals “RFP”. The City invites creative proposals for holiday lighting and decorations that creates a unique and memorable experience for anyone living and visiting Sunny Isles Beach during the holiday season. The Proposer will be responsible for the design, installation, maintenance, removal and storage of all Proposer-provided lights and decorations. The lighting and decoration shall be installed, maintained, stored, and removed during the holiday season between mid-November and early January (the “Holiday Lighting Season”). For the 2026 holiday season, the lighting and decorations shall be installed and ready for lighting no later than November 16, 2026, and complete removal by January 31, 2027. City-Owned Décor: The City is already in possession of the following decorations: three indoor menorahs, and two additional outdoor menorahs. Please do not duplicate these pieces in your design. The City will install these pieces. Intended colors: The selected vendor shall provide holiday lighting in neutral, non‑holiday‑specific colors. Display: Decorations must feature an inclusive variety of symbolic holiday lights and decorations. 2.2 BUDGET The City’s annual budget for holiday décor is approximately $200,000 to $250,000. While the City welcomes proposals that include citywide décor, including all parks and interior facilities, the primary focus should be on highly visible areas along Collins Avenue (Rights-of-Way) and larger parks: Heritage Park, Town Center Park, Samson Oceanfront Park, and Gateway Park. The City is