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SECTION 1 INSTRUCTIONS TO PROPOSER / GENERALTERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE I N SPECIAL INSTRUCTIONS TO PROPOSERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. PROPOSER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE PROPOSER REGARDLESS OF ANY LANGUAGE IN PROPOSERS CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION/EXPLANATION/QUESTIONS: Any questions concerning the Bid Specifications or any required need for clarification must be addressed to Purchasing at Purchasing@sibfl.net by the date mentioned above. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted/disseminated by Demand5tar (www.demandstar.com) to all parties listed on the official plan holders' list as having received the Bid documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Proposerfrom submitting their Bid on the required date and time as publicly noted. 1.2 PLAN HOLDER'S LIST: 1.3 1.4 1.5 As a convenience to Proposers, the City of Sunny Isles Beach has made available via internet lists of all plan holders for each REQUEST FOR PROPOSALS. The information is available on-line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792-1703. ADDENDA TO SPECIFICATIONS: If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through Demand5tar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered Proposers (those who have been registered as receiving a Bid package) receive the documents. It is the responsibility of the Proposer prior to the submission of any Bid to check th a above website or contact the Office of the City Clerk at (305) 792-1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid Response Sheet. SPECIAL ACCOMMODATIONS: 1.6 1.7 1.8 1.9 transact business with any public entity in excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list". PROPOSALS DEADLINE: Proposals must be submitted no later than the time and date shown within this document. SEALED BID: The entire Bid Response shall be submitted electronically on DemandStar.com. BID EXECUTION, SIGNATURES, ERASURE/CORRECTION: All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the Proposers prior to the opening must be initialed and dated by the Proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the company. WITHDRAWAL OF PROPOSALS: Proposers may withdraw Bids only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the Proposers in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened. 1.10 BID OPENING: Any person requiring a special accommodation at a Pre -Bid Conference or Bid/RFP/RFQ opening because of a disability should call the Office of the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre -Bid Conference or Bid/RFP/RFQ opening. Ifyou are hearing orspeech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles 1.11 Beach using the Florida Relay Service which can be reached at 1(800) 955-8771(TDD). PUBLIC ENTITY CRIMES STATEMENT: Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida statutes "a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real propertyto a public entity, may not be awarded to perform work as a contractor, supplier, sub -contractor, or consultant under a contract with any public entity, and may not Bids will be opened publicly at the time and place stated in the Notice to Proposer. It is the responsibility of the Proposers to ensure that the proposal is submitted in the City's Demandstar RFP portal on or before the closing hour and date stated on the REQUEST FOR PROPOSALS. After the RFP opening, the contents of the Bid Form will be made public for the information of Proposers and other interested parties who may be present either in person or by representative. Proposals that are received afterthe proposal opening time will not be considered and will not be returned. EVALUATION OF PROPOSALS: The City, at its sole discretion, reserves the right to inspect any/all Proposers' facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of service to the City and/or with other units of state, and/or local governments in Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. 1.11.1 Hold Harmless: All Proposers shall hold the City, its officials and employees harmless and covenant not to sue the City, it's officials and employees in