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4.6.1 When HUD expects the list of potential new Metropolitan Cities to be available The U.S. Census Bureau will provide HUD with updated Census data on or around July 1 each year.13 This will include a list of newl�eli eligible potential Metropolitan Cities (in addition to previously eligible potential Metropolitan Cities). The CPD Entitlement Communities Division will provide this information to CPD field offices during July or August in the Potential New Entitlements Memo. CPD field offices must notify each potential new Metropolitan City via letter and give them the opportunity to accept or defer their CDBG Entitlement status. Generally, HUD offers potential new Metropolitan Cities 30 days to notify their local CPD field office of their decision on accepting or deferring CDBG Entitlement status. 4.6.2 Guidance on how to proceed with the Urban County qualification process for Urban Counties with UGLGs who may become Metropolitan Cities The list of potential new Metropolitan Cities becomes available late in the Urban County qualification process. This can result in delays completing Urban County qualification, particularly if an UGLG decides to accept its CDBG Entitlement status (become a Metropolitan City) after it agreed to participate in your Urban County as a Participating UGLG for the next qualification period. HUD cannot avoid this timing conflict but has identified two options for dealing with this. Option 1: Negotiate a delayed schedule with the UGLG who may become a Metropolitan City (potential new CDBG Entitlement) This is HUD's preferred option. You can negotiate a schedule with the UGLG to provide extra time to receive notification from HUD of their CDBG Entitlement eligibility. If the UGLG ends up not being eligible to become a Metropolitan City (or becomes eligible and defers its CDBG Entitlement status), then your Urban County can still execute a Cooperation Agreement with the UGLG and meet the Urban County Qualification Deadlines. Option 2: Include a void clause in the Cooperation Agreement with the UGLG who may become a Metropolitan City (potential new CDBG Entitlement) You can include a void clause in the Cooperation Agreement with the UGLG which states the agreement will be voided if the UGLG is notified by HUD of its eligibility to become a Metropolitan City and chooses to accept its CDBG Entitlement status. This is the best option if your county believes that delaying executing a Cooperation Agreement will prevent your county from meeting the Urban County Qualification Deadlines. If you include a void clause in a Cooperation Agreement, it must state that if the agreement is not voided, then the UGLG must participate in your Urban County for the entire three-year qualification period. 13 Each summer, the U.S. Census Bureau releases new Population and Housing Unit Estimates for incorporated areas (cities and counties). 27 583