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PROPOSAL REQUIREMENTS AND SUBMISSION DETAILS <br />A. Timing: The process to develop the Cultural Master Plan is expected to take six (6) to nine (9) <br />months, exclusive of RFP process. <br />B. Contents: Firms interested in responding to this RFP should prepare a brief and concise Proposal, <br />including the following sections: <br />1. Introduction - Present general introductory comments, including a purpose statement <br />describing your understanding of the proposed project and required services. <br />2. Work Plan - Formulate a work plan that clearly systematically identifies and describes all tasks <br />and subtasks necessary to complete the requirements set forth in Section II. Scope of Work <br />(Process & Deliverables). <br />3. Personnel and Experience - Prepare an organizational chart showing the names and titles of <br />the project manager, professional and supporting staff, sub - consultants, and other key <br />personnel that will be assigned to the project. <br />4. Cost Proposal - Prepare a not -to- exceed cost Proposal and provide a cost breakdown for each <br />task and subtask identified in the work plan. <br />5. Project Schedule - Prepare a schedule that illustrates the estimated timeline for completing <br />project tasks and subtasks. <br />Only written Proposals will be considered. All materials submitted shall become a part of the Proposal, and <br />may be incorporated in a subsequent contract(s) between the City and the selected proposer. Failure to <br />comply, other than as specifically permitted in the RFP, may disqualify a proposer from further <br />consideration. <br />C. Deadline for Submission: To be considered, Proposals must be received on or before 2:30 p.m., <br />October 1, 2015. <br />D. Where to Submit Your Proposal: The Proposal is to be delivered to: Sunny Isles Beach <br />Government Center, City Clerk's Office — 4th Floor, 18070 Collins Avenue, Sunny Isles Beach, <br />Florida, 33160 and the envelope containing the sealed Proposal must be clearly marked: <br />"IMPORTANT, PROPOSAL ENCLOSED" <br />Proposal No. 15 -08 -01 <br />CREATION OF A CULTURAL MASTER PLAN <br />OPENING DATE AND TIME: at 2:30 PM <br />E. Number of Copies: Please provide one (1) original, one (1) digital copy, and six (6) copies. Plainly <br />identify the respective documents. The reproducible copy is one which can readily be reproduced <br />through a photocopier; it should be unbound and unstapled. <br />City of Sunny Isles Beach I Request for Proposal No. 15 -08 -01 • <br />