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EXHIBIT "C" <br /> City of Sunny Isles Beach <br /> 18070 Collins Avenue <br /> Sunny Isles Beach, Florida 33160 <br /> Mandatory Pre-Bid Conference Summary Minutes <br /> October 31, 2007 at 10:00 a.m. <br /> In Re: Bid No. 07-10-02 (Central Island Drainage and Street Improvements) <br /> City Clerk Jane A. Hines, CMC, opened the Pre-Bid Conference and introducedl Hugo Guevara of <br /> Beiswenger,Hoch and Associates who presented an overall description of the project noting that this <br /> project is strictly related to specialized drainage with deep wells. He reminded the contractors that <br /> the deadline for submission of bid documents is Wednesday,November 14,2008 at 10:30 a.m. at <br /> which time we will publicly open those sealed bids. Any additional questions are required to be in <br /> writing and may be submitted up to five(5)days before the bid opening(Friday,November 9,2007), <br /> which will be answered to all of today's participants, as stated in Section 100. <br /> The following questions and answers, copies of revised plans and Bid Documents constitute <br /> ADDENDUM NO. 1. <br /> QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS <br /> 1. This bid was bid out once before, why wasn't it awarded? Do you anticipate that it will <br /> happen again? <br /> The bid was advertised but cancelled before anyone submitted bids because funding <br /> documents had not been correctly prepared and we missed the grant funding cycle,and <br /> no, it is not anticipated to happen again, funding is in place. <br /> 2. When is the projected start date? <br /> It is anticipated to start the first Monday in January 2008 (January 7, 2008). <br /> 3. Have all permits and easements been obtained? <br /> The City will issue the construction permits. In reference to the drainage,the City has <br /> already obtained DERM's wells permit.The City has not applied for FIDEP permit yet. <br /> The General Contractor must pay for DERM's and FDEP wells construction permits. <br /> Construction permits will be reimbursed by the City. (Approximately $750.00 and <br /> 5200.00 per well for FDEP and DERV respectively) <br /> 4. Is there a long lead time to obtain permits? <br /> DERM's permit is available immediately; FDEP will take approximately 4 to 6 weeks <br /> minimum. <br /> 5. What are the fees for Sunny Isles Beach Police Officers,and if not available can we use State <br /> Troopers? <br /> The Contractor must use Sunny Isles Police officers,unless otherwise approved by the <br /> City of Sunny Isles Police Department (Sandra Block is the contact person). If no City <br /> Bid 07-10-02 Pre-Bid Conference QA Page 1 Of 6 <br />