HPB Minutes 2004-0610 - Laserfiche WebLink

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5. CHAIRPERSON'S REPORT: • MEETING WITH IVAN RODRIGUEZ AND DAVID HERTZBERG OF THE DADE COUNTY HISTORIC PRESERVATION BOARD: Action: Chairperson Del Monico reported that she met with Ivan Rodriguez, Chairperson, and David Hertzberg, Archival Department, of the Dade County Historic Preservation Board and that they told her what the Board needs to do to establish itself, such as create the By-Laws, file an annual report each year with the County to maintain the Board's status. Deputy City Attorney Ottinot said that creating By-Laws is not a requirement under Ordinance No. 2004- 197, but that a Annual Report must be filed per the County's Ordinance, which basically advises the County of what activities that the Board was involved in over the past year, outlining any action that the Board has taken, and the County has agreed to provide the City with any technical assistance if the City needs to create this Annual Report. He said that the letter he received from the County, and he spoke with Tom Logue, the Assistant County Attorney, some of the initial steps that this Board needs to do, and Mr. Logue suggests that we re-designate certain property that the County has already designated as historical in the City, for example, the Pier, and there are two more additional properties within the boundaries of the City that were designated historical by the Historic Preservation Board of Miami-Dade County. Chairperson Del Monico noted in that letter that a copy of Ordinance No. 2004-197 needed to be forwarded to the County, and Deputy City Attorney Ottinot said that a copy also needs to be sent to the Florida Secretary of State, and noted that he is the legal advisor to the Board, and he provides the Board with legal opinion. He said in terms of the day to day activities that the City Manager should have a staff person to assist this Board in terms of whatever issues it needs to look into, whatever documents needed from the County, we should have a staff liaison to assist this Board and carry out its duties. Chairperson Del Monico wanted to clarify who would be responsible for calendaring things like the Annual Report, etc., and Deputy City Attorney Ottinot said that he would, in terms of the Ordinance, give the Board an outline that has to be done and generally he has to review any document for legal'sufficiency and he will review any report, and make sure that it is proper and up to form. Chairperson Del Monico said that the County also told her to create a Certificate of Appropriateness form, and that the County gave her a copy of the form'. Deputy City Attorney Ottinot said he will get other forms from different cities to compare and after review he will create the best form, and he will present it to the Board, for review and approval. • MEETING WITH CITY MANAGER CHRISTOPHER J. RUSSO: Action: Chairperson Del Monico reported that she met with City Manager Christopher Russo last week and he suggested that Richard Schulman would be the Board's liaison because he is the City's Historian. She asked Deputy City Attorney Ottinot if he would delineate what Mr. Schulman's staff person's responsibility would be. Deputy City Attorney Ottinot said that the Board would give Mr. Schulman direction, that is non-legal, such as working with the County and getting materials from the County, setting a workshop with County officials on historical preservation issues, etc. Chairperson Del Monico clarified that people Would call Mr. Schulman regarding Historic Preservation matters, and then Mr. Schulman would report to the Board at the normal meetings. Deputy City Attorney Ottinot said that in terms of an application, that is Summary Minutes 2004-0610 HPB Mtg Page 2 of 6