Reso 2016-2523 - Laserfiche WebLink

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3. INITIAL TERM AND OPTIONAL RENEWAL. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, the term of this Agreement shall begin upon the execution of this Agreement and shall end no later than two years thereafter. The City shall have the right to renew this Agreement for three (3) optional one (1)year renewal terms. 4. COMPENSATION. The Contractor agrees to provide the desired Services to the City in an amount not to exceed Twenty Nine Thousand Three Hundred Ninety Five Dollars ($29,395.00) for initial hardware, installation, and system setup for three solutions, in addition to a recurrent annual maintenance fee of Seven Thousand Three Hundred Seventy Three Dollars and Ninety Six Cents ($7,373.96), bringing the total contract amount not to exceed Forty Four Thousand One Hundred Forty Two Dollars and Ninety Two Cents($44,142.92) for the initial two-year term. The total compensation amount encompasses fixed and variable costs for a total of seven (7) active and spare vehicles. Should the City wish to expand the service by increasing the number of active vehicles, the waived cost associated with a spare vehicle converted to an active vehicle shall be adjusted to an amount no greater than One Thousand Seventy-Nine Dollars and Seventy-Six Cents($1,079.76)per year for each such vehicle.Variable costs also include IVR minutes, which must be purchased separately if the allotted package minutes are consumed. In the event both the City and Contractor agree to exercise the pption(s) to renew, Contractor agrees to charge an amount not to exceed Seven Thousand Three Hundred Seventy Three Dollars and Ninety Six Cents ($7,373.96) for each yearly renewal term in addition to One Thousand Seventy Nine Dollars and Seventy-Six Cents($1,079.76)per year for each additional spare vehicle that is converted to a permanently active vehicle. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and a schedule of charges reflected in Attachment"A" and under the following conditions: • a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. The City will pay properly submitted Contractor invoices within 30(thirty)days of receipt,for completed and accepted deliveries or specified services and/or goods, unless the City notifies the Contractor in writing of the dispute, before the payment is due. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records,the Contractor will clearly state"final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all ch ges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final in oice, are waived by the Contractor. ._� --TSO-M BILE Page 2 S a B