RFP 16-04-03 Employee Time and Attendance System (Final)

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City of Sunny Isles Beach |Request for Proposal No. 16-04-03 17 Financial Software: Edmunds MCSJ (v 3.3) Database: Separate server running SQL 2012 Daily backups onsite and offsite 3.6 PROPOSAL REQUIREMENTS AND FORMAT Submission of Proposals Proposals shall be as thorough and detailed as possible so that the City may properly evaluate the capabilities of respective vendors to provide the required system. All submittals by Proposers shall specifically address the following issues. Technical Qualifications a. Provide a brief Vendor profile, including location, the business legal status (corporation partnership, etc.), date the business was formed. b. Provide qualifications and experience of employees to be assigned to the implementation team. c. Describe the Vendor's experience in providing Time and Attendance solutions to Florida local governments. d. Indicate the Vendor's experience integrating their Time and Attendance system with MCSJ/Edmunds financial system software. Schedule for Implementation of Time and Attendance System The City of Sunny Isles Beach requests an implementation time schedule be provided by the Vendor as part of the submittal. The City’s targeted “GO LIVE” date shall be no later than January 1, 2017. (We anticipate capturing time on the new time and attendance system for the pay period beginning 1/1/2017 and ending 01/14/2017, to be paid on check date 1/20/2017). References The City of Sunny Isles Beach requests a list of a minimum of three current client references who are utilizing the system(s) being proposed, preferably similar governmental entities of similar size and complexity as the City of Sunny Isles Beach. Pricing Vendors response shall include the requested payment schedule. Please note the City will require the Vendor agree to a holdback/final retainage payment of no less than 10% which will not be payable until satisfactory completion of installation and training has occurred, typically not until 60 days after “go-live.” Pricing should accommodate normal fluctuation in number of “active” employees due to growth/changes and clearly state impacts of such. Additional Terms and Conditions There is no expressed or implied obligation for the City of Sunny Isles Beach to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. The City of Sunny Isles Beach reserves the right to reject any or all proposals submitted. Submission of a proposal indicates acceptance by the firm of the conditions contained in this RFP, unless clearly