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<br />City of Sunny Isles Beach |Request for Proposal No. 16-04-03 9 <br /> <br />Section 2 <br />Special Terms and Conditions <br /> <br />2.1 PURPOSE OF PROPOSAL <br /> <br />The City of Sunny Isles Beach, Florida, (the "City") a municipality located in Miami -Dade County <br />Florida, requests qualified Proposers ("Proposers") to submit proposals for a “Non-Hosted” and/or <br />“Hosted/Cloud Based” Employee Time and Attendance System ("System"). The contract will be <br />awarded by the City to the Proposer whose proposal best serves the interests of, and represents <br />the best value to, the City in accordance with the criteria set forth in Section 62-8 of the City Code. <br /> <br />2.2 PRE-PROPOSAL CONFERENCE <br /> <br />A Pre-Proposal conference will not be scheduled for this RFP. <br /> <br />2.3 TERM <br /> <br />Initial contract year beginning January 1, 2017, renewable annually. <br /> <br />2.4 METHOD OF AWARD <br /> <br />Contract shall be awarded to the most responsible and responsive proposer whose proposal best <br />serves the interest of and represents the best value to the City in accordance with Section 62 -8 of <br />the Code of Ordinances of the City of Sunny Isles Beach. <br /> <br />2.5 PRICE <br /> <br />If a Non-Hosted System, all software and implementation on a guaranteed maximum bid basis, <br />maximum not to exceed price for data conversion services as necessary, and all support services <br />on a guaranteed maximum bid basis. Support costs shall remain fixed and firm through the first <br />three years of the contract, with adjustments thereafter not exceeding CPI measured annually. If <br />a Hosted/Cloud-Based System, Per Employee Per Month rates (including support, maintenance <br />and upgrades), all implementation on a guaranteed maximum bid basis, all supp ort services on a <br />guaranteed maximum bid basis, and maximum not to exceed price for data conversion services as <br />necessary. Per Employee Per Month rates shall remain fixed and firm through the first three years <br />of the contract, with adjustments thereafter not exceeding CPI measured annually. Implementation <br />and data conversion costs should be thoroughly detailed. <br /> <br />2.6 DELIVERY <br /> <br />Definite Delivery <br /> <br />2.7 INSURANCE <br /> <br />2.7.1 Comprehensive General Liability Insurance <br /> <br />Contractor shall be required to purchase, maintain, and keep in full force, effect, and good <br />standing, Comprehensive General Liability with primary limits of One Million Dollars