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Andrews ® r Technology • Executive Summary Novatime Web-Based System Ms. Jane Hines City of Sunny Isles Beach 18070 Collins Ave Sunny Isles Beach, FL 33160 Dear Ms. Hines: The following represents an overview of our offering. Please see attached "Statement of Work" for more detail. Proposed Approach Upon project approval, both teams would meet for an Installation Planning Session. It is at this meeting where the scope of the project is defined and target dates are agreed upon. This includes a target"go-live" date, installation and training dates. Tasks will be assigned including definition of payroll rules and regulations. These are provided to us via a questionnaire that will be completed by City of Sunny Isles Beach with our assistance. We will also discuss site installation requirements. At the end of the meeting all attendees will be provided a complete planning document that both teams will use to ensure a timely and successful implementation. Pricing Please see the Andrews Technology purchase order form located in the "Cost Proposal" section for Novatime System costs. Pricing reflects a turn-key solution including software licenses to track up to 300 employees, 60 Supervisors, onsite .stallation, unlimited training for all managers/supervisors/administrators, and 12 months of annual maintenance. Two ptions have been provided for the City to select from. A Customer Hosted solution installed on the City's servers, and a Vendor Hosted solution installed on Novatime's servers. A bi-directional interface to Edmunds MCSJ has been included with our response. Edmunds MCSJ payroll is one of over 300 applications that Novatime has an existing interface with. As such, the interface between Novatime and Edmunds has been included at no cost, and is 100% guaranteed. Please note that we provide unlimited on-site/web training for the life of the installation at no additional charge. Recommended Data Collection Regarding data collection options we have quoted on Employee Web Services (PC Entry & Smart Phone). EWS serves as a method for employees to punch in/out at a PC or Smart Phone. In addition to allowing employees to punch in/out from a PC or Smart Phone, EWS is also a self-service module for the employees. EWS allows employees right at a PC or Smart Phone to: • View Time sheet details • View Schedules • View Status of Accruals • Electronically request time off(request is forwarded to a defined supervisor for approval). • Change jobs/departments/cost centers, etc. Training Andrews Technology will provide unlimited training for the life of the installation of the Novatime Web-Based System. This training will be provided at no charge to the City of Sunny Isles Beach. This training will be at the discretion of the customer. It is available on-site, via the web and/or train the trainer. ,e expect to train administrators, supervisors and IT staff. For planning purposes, administrator training takes a day. efresher" classes are available free of charge as required. Supervisor training usually take two hours. The same policy regarding free refresher courses also applies to supervisors. 1213 Culbreth Drive. Wilmington. NC 28405 (800)319-8096 www.andrewstechnology.net (516)674-8119(Fax)