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5. Social Seniors shall promote City events and programs at all Social Seniors organized <br /> functions as approved by the City; <br /> 6. Social Seniors shall provide residents of the City with special pricing or discounts for <br /> events, and all other non-residents shall pay full cost of programs; <br /> 7. Social Seniors shall provide meeting notices and detailed information of all Social <br /> Seniors events and programs to the City so as to assist in marketing Social Seniors <br /> events, however, all ticket/payment requests will be directed to Social Seniors officers; <br /> 8. Social Seniors shall name the City as a financial sponsor in all Social Seniors materials; <br /> 9. Social Seniors shall be permitted to use certain City facilities based on availability; <br /> 10. On a semi-annual basis, Social Seniors shall provide a complete roster of members with <br /> each member's name, address and phone number listed by the end of the year; <br /> 11. Social Seniors shall provide the City with the following documentation from the prior <br /> quarter, in advance of issuance of any quarterly (or otherwise) charitable contribution <br /> from the City: <br /> a. Meeting notices and minutes of any Social Seniors 501(c)(3) Board meetings <br /> held; <br /> b. Copies of receipts provided to guests for all cash payments for events (receipts <br /> shall be pre-numbered to facilitate proper tracking); <br /> c. Report detailing the use of funds, as well as the corresponding bank statements <br /> and bank reconciliations; <br /> d. Vendor invoices and corresponding check copies stating purpose for all vendors <br /> paid; <br /> e. Copies of all cancelled checks. <br /> Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all <br /> things necessary to effectuate the terms of this Resolution. <br /> R2016-Approving Guidelines for Social Seniors <br />