2007 1213 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting December 13,2007 City of Sunny Isles Beach, Florida Action: City Clerk Hines read the title, and Cultural and Human Services Director Susan Simpson reported. Public Speakers: Erica Michalsky Erica Michalsky, representing North Miami Beach Little League Baseball said the season will begin on Sunday, January 27,2008, the finals go into about April or May, then we have an all-star playoff, and then we go into our summer travel teams. Commissioner Goodman moved and Vice Mayor Thaler seconded a motion to approve the resolution. Resolution No. 2007-1185 was adopted by a voice vote of 5-0 in favor. 10D. A Resolution of the City Commission ofthe City of Sunny Isles Beach, Florida, Approving an Agreement in Substantially the Same Form with Spillis Candela DMJM for Professional Design Services for Heritage Park and the Parking Garage, in Response to RFQ No. 07-08-01, in an Amount Not to Exceed $1,167,400.00 $1,267,100.00, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate the Terms of the Agreement; Providing for an Effective Date. Action: [City Clerk's Note: A revised Cover Memo was distributed prior to the meeting.] City Clerk Hines read the title, and Public Works Director Rick Conner reported noting that they went through an extensive process to make this selection. He said the concept is to create a 4-story parking garage and a world-class park. Public Speakers: none Commissioner Goodman asked if the $14 Million Dollars is the complete cost including the design, and Public Works Director Conner said yes, and they anticipate that initially they will provide several concepts and levels of development, and proceed from there to move forward in stages or with the entire project. City Manager Szerlag said the closer we get to hard-line specifications, the closer we are going to get to an estimate, and so at this point the estimate is rough cut, we are going to have different concept designs, different levels of associated costs, and there is to be a waterfall as part of the parking structure elevation, which is going to be very expensive. He said additionally in his experience, he has found it to be a benefit to have construction management on site for at least 4-6 hours per day, that is expensive as well but it pays off dividends in terms of having the project done within budget and on time. Vice Mayor Thaler asked what the timeframe is, and Public Works Director Conner said around 12-months from the time we tell them to get started, depending on how much public input we have, which may add some time. He said this fee includes some contingency money and the post-design process as well which is a significant benefit to us, and noted that EDA W will be the landscaping firm on this project. Commissioner Scholl asked if these fees are commensurate with the size of the job, and Mr. Conner said yes, in looking at what they are proposing, and looking at the complexity of the project, with the vision that the City Manager has given us, this is going to be a gem, a gorgeous facility. Mayor Edelcup asked that the $100,000.00 contingency be deleted for now, and ifthere is a cost overrun, or some contingency with a magnitude of$1 00,000, it needs to come before the 15