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<br />the exact amount of damages due the County is determined. The Provider shall be responsible <br />for all direct and indirect costs associated with such action, including attorney's fees. <br /> <br />XVI. TERMINATION BY EITHER PARTY. Both parties agree that this Contract may be <br />terminated by either party hereto by written notice to the other party of such intent to terminate <br />at least sixty (60) days prior to the effective date of such termination. The County Manager is <br />authorized to terminate this Contract on behalf of the County. <br /> <br />XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The Provider agrees that all <br />expenditures or costs shall be made in accordance with the Budget which is attached herein <br />and incorporated hereto as Attachment B. <br /> <br />A. BudQet Variance. Funds may be shifted between approved line items, not to <br />exceed ten percent (10%) of the total budget, without a written amendment. Variances greater <br />than ten percent (10%) in any approved line item shall require a written amendment approved <br />by the Department. <br /> <br />B. Recapture Funds. At the conclusion of the third quarter and upon submission of <br />the Quarterly Performance Report and Invoice, the County will review the Provider's Year- To- <br />Date expenditures. <br /> <br />1. Municipalities reporting remaining balances which exceed expenditure <br />levels for normal program operations must submit a plan with the Third Quarter Report which <br />documents those steps the municipality will take in the Fourth Quarter to fully expend the <br />contract by the end of the program year. <br /> <br />2. This expenditure plan must be approved by the County. <br /> <br />3. Where the municipality does not anticipate full expenditures by the end of <br />the program year, the County will recapture the anticipated unexpended amount for use in <br />another program, without a formal amendment process. <br /> <br />C. Payment Procedures. The County agrees to pay the Provider for services <br />rendered under this Contract based on the line item budget incorporated herein and attached <br />hereto as Attachment B. The parties agree that this is a cost-basis Contract and the Provider <br />shall be paid through reimbursement payment for allowable expenses on the budget approved <br />under this Contract (see Attachment B). The Provider agrees to invoice the County for each <br />Community Policing Program using the Quarterly Project Performance Report & Invoice as it <br />appears in Attachment C, and to do so on a quarterly basis, as stated in Section XIX. B.1. The <br />Quarterly Project Performance Report & Invoice shall be prepared in a manner in accordance <br />with the form provided in Attachment C. The final Quarterly Project Performance Report & <br />Invoice shall be submitted by October 15, 2002. <br /> <br />D. The Provider agrees to mail all invoices to the address listed above, Section XIII. <br /> <br />E. The County agrees to review invoices and to inform the Provider of any <br />questions. Payments shall be mailed to the Provider by the County's Finance Department. <br /> <br />Revised 6/14/01 <br /> <br />6 of 13 <br />