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;" 800 Douglas Entrance North row~r. Second Floor "tal Ga,bles. Fl 33134 )05.444.4691 , '305.447.3580 www.scpmiami.com Peter I. Spillis,AIA Hilario F. Candela, FAiA Julio Grabiel, AlA Aramis Ajvar~z. AlA Guillermo Carreras, )'1iA Donald Cwore. FAIA Dean K. Newberry. !IDA Jesus Cruz, AlA Oeborah 5. Klem Michael Kerwin. AlA Paul Reinarm.ln W, Ronald Hunt, PE .Jors~ Iglesias. AlA Enrique J. :>iada, AlA Sundy O'Neil Los Angeles San Francisco Orange Phoenix Albuquerque Houston Miami Orlando Chicago Columbus New York Washington. DC Denver Colorado Springs Sail lake Ot." Fort 'North Dallas Detroit San Diego Los Alamos Rlchland. WA Kuwait City Spil!isCMdeIaI October 14, 2003 Mr. Christopher Russo, City Manager City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, Florida 33160 Re: Additional AlE Fees Based on Increased Schedule, Increased Construction Cost and Construction Administration Services Beyond Contractual Scope. Dear Chris, Thank you again for the opportunity to meet with Jorge Vera and Calvin, Giordano and Associates on October 9th, in order to resolve the issue of additional professional fees and extended construction administration efforts. As requested by Dennis Giordano during our meeting, following is a detailed description of the reasons why the drawing schedule was lengthened beyond our contract scope, the City-requested architectural elements and materials that resulted in the increased construction cost and the sequences that will require our construction administration services to extend beyond the frequency and duration of our contractual limits. Spillis Candela DMJM is requesting additional professional fees for the Tony Roma's and City Hall project. These fees, primarily incurred during the construction documents drawing effort, were the result of numerous delays / revisions by Romacorp and City-requested enhanced site amenities, building amenities and architectural materials for the City Hall and parking structure.The construction cost for the City Hall and garage increased from approximately S10,000,000 to the GMP amount of approximately SI5,000,000 due to the addition of those amenities and materials. Following is a more detailed description of those additions and changes to the original contractual scope: Project Phasing: · The Spillis Candela DMJM contract stipulated that the design and document preparation for Tony Roma's and the City Hall were to be prepared concurrently. Combining the two projects was the most efficient and cost effective way for the architectural and engineering team to produce the drawings required for permit. Because of the need by Romacorp and the City to reduce to a minimum the "downtime" of the restaurant, phasing required the Tony Roma's be completed and occupied prior to the start of the City Hall construction. This required phasing, forced the drawing effort for the two projects to be consecutive rather than concurrent and therefore creating a significantly longer and more costly drawing schedule for SCDMIM. In addition, securing design approval from Romacorp was long-delayed by their internal changes in consultants and even after approval, was subject to their own reversals because this was a new prototype within the chain. These events transfonned a simple 8-week drawing effort by SCDMJM, into a more than 24-week drawing effort that impacted us financially. Increased City Hall Square Footage: