Reso 2007-1155 - Laserfiche WebLink

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SUPPLEMENTAL CONDITIONS BID # SC-0511-06 .1. SUBMISSION OF BIDS: All bids must be submitted no later than the designated bid opening date and time as specified in the bid documents. Submit bids to: City of Jacksonville Department of Procurement 117 West Duval Street, Suite 335 Jacksonville, Florida 32202. Bidders are fully responsible for delivery of bids. Reliance upon maD Of public carrier is at the bidder's risk. LATE BIDS ARE NOT CONSIDERED. Bid only on the bidding form(s) supplied herewith, using ink or typewriter. Any changes or alterations must be initialed by the person signing the bid. Bidders' signature on the Bid Form (Form GB.l02) signifies that the bidder has familiarized himself with all the Terms and Conditions of this bid, and agrees to them aI, and that his bid is made and submitted fOf the items as specified and detailed herein unless exceptions are clearly noted and that the prices quoted herein are firm for the duration of this bid. Failure to submij a signed Bid Form with bid submission will be grounds for bid rejection. Violalions of any of the Terms and Conditions of this bid and delivery time stated, can result in the Bidder's suspension from all bid lists of the City of Jacksonville and its agencies and penalties provided for by the Purchasing code of the City of Jacksonville. Please use the green label enclosed when submitting your bid, be sure to insert the bid number and the open date on the label. Failure to do so may result in your bid being returned unopened. '2. BID/SURETY REQUIREMENTS: All Bids that may require a bid security or surety in the form of a certified check, cashiers check or bid bond in the amount as prescribed in the bid documents must accompany lhe bid submission prior to the scheduled bid opening. Certified and cashiers checks will be deposited by the City and reimbursement checks will be issued once an award is made. Failure 10 submit the above information timety will be grounds for rejection of bid. .3. BID OPEN!NG AND TABULATION: Due to the large number of bids to be opened. and the numerous items conlained in .5 some bids, such bids will not be tabulated at the bid opening. Bids may be reviewed by arrangement with the respective buyer. Bidders desiring a copy of the tabulation sheet and the award recommendation must include a self addressed. stamped envelope with their bid. If a copy of the tabulation sheet is desired prior to award, then two (2) self addressed. stamped envelopes must be included. BID RESULTS AND AWARD RECOMMENDATIONS WILL NOT BE GIVEN BY TELEPHONE 4. PROMPT PAYMENT TO SUBCONTRACTORS AND SUPPLIERS: A. Generally. When Contractor receives payment from CITY for labor, services. or materials furnished by subcontractors and suppliers hired by Conlractor, Contractor shall remit payment due (less proper relainage) to those subconlractors and suppliers within 15 calendar days alter Conlraclor's receipt of payment from CITY Nothing herein shall prohibit Contraclor from disputing, pursuant 10 the terms hereof, all or any portion of a payment alleged to be due to its subcontractors and suppliers. In Ihe event of such a dispute, Contractor may wilhhold the disputed portion of any such payment only after Contractor has provided notice to CITY and to the subcontractor or supplier whose payment is in dispute, which notice shall: Ii) be in writing; (ii) stafe the amollnl in dispufe; (iii) specifically describe the actions required to cure the dispule; and (iv) be delivered to CITY and said subconlractor or supplier within 10 calendar days after Contractor's receipt of payment from CITY. Contractor shall pay all undisputed amounts due within the time limits imposed by this section. B. Jacksonville Small Business Enterprise {JSEB} and Minority Business Enterprise (MBE) - Notwithstanding Chapter 126. Part 6 of the Jacksonville Ordinance Code {the 'Codej, Contractor shall pay all conlracts awarded with certified JSEB and MBE as defined therein lheir pro-rata share of their eamed portion of the progress payments made by CITY under the applicable contract within seven (7) business days after Contractor's receipt of payment from CITY (less proper retainage). The pro-rata share shall be based on all work completed, malerials, and equipment furnished or services performed by the certified JESB or MBE atlhe time of payment. As a condition preredentlo progress and final payments to Contraclor, Contractor shall provided 10 CITY. with its requisition for payment. documentation that sufficienUy demonstrates that Contractor has made proper payments 10 its certified JSEB or MBE from all prior payments that Contractor has received from CflY. Contractor shall not unreasonably withhold payments to certified JSEB or MBE if such payments have been made to the Contractor. . If Contractor withholds payment to its certified JSEB or MBE. which payment has been made by CITY to Contraclor. Contractor shall retum said payment to CITY. Contractor shall provide notice to CflY and to the certified JSEB or MBE whose paymenl is in dispute. which notice shall: (i) be in writing; (iij state the amount in dispute; (iii) specifically describe the actions required to cure the dispute; and (iv) be delivered to CITY and said subcontractor or supplier within five (5) calendar days after Contractor's receipt of payment from CITY. Contractor shall pay all undispuled amounts due within the time limits imposed by this section. The failure to pay undisputed amounts to the JSEB or MBE within 7 business days shall be a breach of conlract. compensable by 1 % of the outstanding invoice being withheld by the City as liquidated damages. Continued failure to adhere 10 this clause may be cause for tennination. C. Third-Party liability - The Prompt Payment requirements hereunder shall, in no way. create any contractual relationship or obligation between CITY and any subcontractor, supplier, JSEB, MBE, or any third.party or create any CITY liability for Contractor's failure to make timely payments hereunder. However, Contractor's failure to comply with the Prompt Paymenl requirements shall constitute a material breach of its contractual obligations to CITY. As a resull of said breach. CITY, without waiving any oilier available remedy it may have against Contractor, may: (i) issue joint checks; and (ii) charge Contractor a 0.2% daily interest penalty or penalties specified in Chapter 126 of the Code for JSEB or MBE and Chapter 216. Florida Slatutes. for non-JSEB or MBE. whichever greater. PUBLIC ENTITY CRIME INFORMATION: "A person or affiliale who has been placed on lhe Slafe Of Florida convicted vendor list following a conviction for a public entity crime may nol submit a bid on a contract 10 provide any goods or services to a public entity, may not submit a bid on a conlract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property 10 a public entity, may not be awarded or perform wor!< as a conlraclor, supplier, subconlraclor, or consullant under a contract with any public entity, and may not transact business with any public entity for a period of 36 months from the date of being placed on the convicled vendor list." FORi\1 GB-I04, (revised IO/OS)