Reso 2008-1281 - Laserfiche WebLink

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project costs may not exceed this amount. The CITY shall submit quarterly invoices for DEPARTMENT review, approval, and payment in accordance with the terms of this Agreement. Quarterly lump sum payments will be made upon invoice approval in the total amount of SEVEN THOUSAND FIFTY THREE DOLLARS AND TWELVE CENTS ($7,053.12) This Agreement is a reimbursement contract. No advance funding payments are authorized herein. 7.2 The DEPARTMENT agrees to pay the CITY for the herein described services at a compensation as detailed in this Agreement. 7.3 Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. 7.4 Travel costs will not be reimbursed. 7.5 Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement and for five (5) years after final payment is made. Copies of these documents and records shall be furnished to the DEPARTMENT upon request. Records of costs incurred include the CITY'S general accounting records and the project records, together with supporting documents and records, of the contractor and all subcontractors performing work on the project, and all other records of the Contractor and subcontractors considered necessary by the DEPARTMENT for a proper audit of costs. 7.6 In the event this Agreement is for services in excess of $25,000.00 and a term for a period of more than 1 year, the provisions of Section 339.135(6)(a), F.S., are hereby incorporated: "The Department, during any fiscal year, shall not expend money, incur any Liability, or enter into any contract which, by its terms, involves the expenditure of Money in excess of the amounts budgeted as available for expenditure during Such fiscal year. Any contract, verbal or written, made in violation of this Subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that such funds are available prior to entering into any such contract or other Binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be Executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000.00 and which have a term for a period of more than 1 year." 7.7 The DEPARTMENT'S obligation to pay is contingent upon an annual appropriation by the Florida Legislature. Contract Number: AP581 Financial Project Number: 40339317801 Page 4 of II