Reso 2008-1345 - Laserfiche WebLink

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To: Via: From: Date: Re: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City Commission Norman S. Ede1cup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl, Commissioner (305) 947-0606 City Hall (305) 947-2150 Building Department (305) 949-3 1 1 3 Fax A. John Szerlag. City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC, City Clerk MEMORANDUM The Honorable Mayor and City Commission A. John Szerlag, City Manager Jorge Vera, Assistant City Manager Rick Conner, Director of Public Works November 18, 2008 Waiver of Bidding Requirements for a contract with Southeastern Engineering Contractors to construct the new retaining wall at Oceania Park in an amount not to exceed $80,062.96. RECOMMENDATION It is recommended that the City Commission waive the Bidding Requirements for a contract with Southeastern Engineering Contractors to construct the new retaining wall at Oceania Park in an amount not to exceed $80,062.96. BACKGROUND The City entered into a contract with Southeastern Engineering Contractors to construct the Central Island Drainage Project. Their reference checks were very good and they have worked very well with us so far. To save a great deal of time, we would like to have the Commission approve a contract to allow them to also build the retaining wall at Oceania Park in an amount not to exceed $80,062.96. This is specialty work that requires qualified workers and specific types of equipment. We not only did our own estimate, but we also got quotes from three of the contractors currently doing work for the City and this is the lowest by far. City staff will then work to get the old concrete removed and use our Public Works crews to place the new soil, sidewalk and amenities. To take this action we must, under Section 62-12 of the Code, request a waiver of the bidding requirements. This section reads as follow: ~ 62-12. Waiver of competitive bidding procedures. The City Commission may authorize the waiver of competitive bidding procedures upon the recommendation of the City Manager that it is in the City's best interest to do so, to obtain goods and services which cannot be acquired through the normal purchasing process due to insufficient time, the nature of the goods or services, or other factors. Purchases authorized by waiver process shall be acquired after conducting a good faith review of available sources and negotiation as to price, delivery and terms. Finance Department Commission Meeting Date: Funding available: Agenda Item No.: l 1\-1 ~ -O~ Covcr Memo Southcastern Eng i\gmt Oceania l'k Rctaining Wall