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<br />Preview <br /> <br />Page 1 of2 <br /> <br /> <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br /> <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />The Honorable Mayor and City Commission <br /> <br />FROM: <br /> <br />Doug Haag, Assistant City Manager - Finance <br /> <br />DATE: <br /> <br />2/18/2010 <br /> <br />RE: <br /> <br />APPROVAL OF ADDITIONAL SOFTWARE LICENSE <br />AGREEMENT WITH NEW WORLD SYSTEMS FOR ACCOUNTS <br />RECEIVABLE MODULE AND TOTAL ESTIMATED COSTS (WITH <br />IMPLEMENTATION) OF $15,000 <br /> <br />RECOMMENDATION: <br /> <br />Approve the attached resolution which authorizes the City to enter into the additional <br />software license agreement with New World Systems for purchase and implementation <br />of an accounts receivable module for a total cost not to exceed $15,000. <br /> <br />REASONS: <br /> <br />As the City continues to grow and mature it is important that the financial infrastructure <br />be able to support that growth. In the near future, the City will begin invoicing residents <br />for over $1,000,000 in special assessments. We are also reviewing the feasibility of <br />centralizing our invoicing procedures in the near future. In order to accomplish this <br />effectively, we are recommending purchasing the invoicing software from New World <br />Systems. New World Systems is our financial software vendor and this module would <br />integrate with the General Ledger software an provide the best possible audit ability and <br />flexibility to the City. This is proprietary software only available from New World <br />Systems. <br /> <br />The City has an existing agreement with New World Systems under which we pay them <br />approximately $18,000/year for software updates, customer support, etc. <br /> <br />( <br /> <br />../ <br /> <br />The total cost of the project is as follows: <br /> <br />Software <br /> <br />$5,400 <br /> <br />Annual Software Maintenance $960 <br /> <br />http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID= 1 99&MeetingID=0&MeetingDate. .. 2/11/2010 <br />