Ordinance 2000-101 - Laserfiche WebLink

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(B) Invitation for Bids. An invitation for bids (including RFPs and RFOs) shall be issued and shall include specifications and all contractual terms and conditions applicable to the procurement. (C) Public Notice. Public notice of the invitation for bids shall be ~iven not less than 14 calendar days prior to the date set forth in the notice for the opening of bids. Such notice may be given by publication in a subscription newspaper of general circulation in the City. The notice shall state the place. date. and time of bid opening. All bids shall be received in the City Manager's office on. or before. the date and time set forth in the notice. (D) Bids: Bid Opening. (1) Sealed Bids will be initialed on the outside of the envelope by the person receiving the package. the time and date will be stamped on the envelope which should be marked "IMPORTANT. BID ENCLOSED." The Bid package will be held in a secure place until the scheduled time for the Bid Opening. (2) Bids shall be opened publicly. in the presence of one or more witnesses. at the time and place designated in the public notice ofthe invitation for bids. The amount of each bid and such other relevant information as the City Manager deems appropriate. together with the name of each bidder. shall be recorded. (E) Cancellation of Invitations for Bids or Requests for Proposals. An invitation for bids. or request for proposals. or other solicitation may be cancelled. or any or all bids or proposals may be rejected in whole. or in part. as may be specified in the solicitation. when it is in the best interests of the City. The reasons therefor shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any bid or proposal may be rejected. in whole or in part. in the best interests ofthe City. Notice of cancellation shall be sent to all businesses solicited. The notice shall identify the solicitation. explain the reason for cancellation and. where appropriate. explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items. (F) Correction or Withdrawal of Bids; Cancellation of Awards. In general. bids shall be unconditionally accepted without alteration or correction. except as authorized in this Ordinance. However. correction or withdrawal of inadvertently erroneous bids before or after bid opening. or cancellation of awards or contracts based on such bid mistakes. may be permitted. where appropriate. Mistakes discovered before bid opening may be modified. or the bid may be withdrawn by written or telegraphic notice received in the office designated in the invitation for bids prior to time set for bid opening. After bid opening. no changes in bid prices or other provisions of bids prejudicial to the interest of the City. or fair competition. shall be permitted. In lieu of bid correction. a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if: (1) The mistake is clearly evident on the face of the bid document but 4 Amendment to Ordinance No. 97-10 Purchasing Procedures Ord. 4/3/01 - 2:44 PM LMD:ch