Ordinance 2003-189 - Laserfiche WebLink

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must be submitted to the City Manager and/or her designee within three (3) weeks of returning from travel. Upon receipt of a completed travel reimbursement form, the City Manager and/or her designee will perform a review to determine compliance with the City's travel reimbursement policies. Any non-compliance, missing information, etc. will delay the reimbursement of expenses. Section 4. Prohibited Reimbursable Expenses. Reimbursement for the purchase of personal items, including barber and beauty parlor fees, medical expenses, etc. and expenses associated with recreation, gifts and alcoholic beverages are specifically prohibited. Expenses for spouses, guests or family members are not reimbursable. Section 5. Verification of Travel Claims. Before the City reimburses any expense incurred in the conduct of official business, elected officials and employees of the City must attest in a form prepared by the City Manager and/or her designee that the expenses were incurred in the performance of officials duties related to the affairs of the City. Expenses will not be reimbursed where the traveler fails to verify the expenses. Section 6. Authority of the City Manal!er. The City Manager shall have the authority to adopt administrative policies to carry out the purpose of this Ordinance. The City Manager shall have the discretion to reject all travel claims that are not in compliance with this Ordinance or travel expense policies adopted by the Office of the City Manager. Section 7. Exemptions. Pursuant to Section 2.6 of the City Charter, elected officials shall receive reimbursement of expenses at actual cost. The provisions of this Ordinance shall not apply to reimbursement expenses submitted by elected officials and contractual employees. Section 8. Penalties for Fraudulent Travel Claims. Any person who willfully makes and subscribes any such claim that he or she does not believe to be true and correct as to every material matter, or who willfully aids or assists in, or assists in, or procures, counsels, or advises the preparation or presentation of such claim that is fraudulent or is false as to any material matter, whether or not such falsity or fraud is with the knowledge or consent of the person authorized or required to present such claim, commits a misdemeanor of the second degree, punishable as provided in Section 775.082, Florida Statutes or Section 775.083, Florida Statutes. Whoever receives an allowance or reimbursement by means of a false claim is civilly liable in the amount of the overpayment for the reimbursement of the public fund from which the claim was paid. Section 9. Repeal Clause. That all ordinances or parts of ordinances, and all resolutions or parts of resolutions in conflict or inconsistent herewith are hereby repealed insofar as there is conflict or inconsistency. U: \legislation \ordinances \Reimbursement Ordinance. doc Page 3 12/17/2003