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3. Oualification. Bidder must demonstrate an ability to perform the work described in the statement of work/specifications which is attached as Exhibit "A" (Describe evidence of qualifications, as the City deems necessary and desirable.) 4. Bid/Proposal. 4.1 The City contemplates award of a firm -fixed price contract resulting from this solicitation. The term of the contract will be for three years, beginning on the date of execution and ending on September 30, 2004. 4.2 The first task will be to execute a contract with the City regarding this solicitation. 4.3 Describe work in phases. 4.4 Cancellation of Invitations for Bids or Requests for Proposals. An invitation for bids, or request for proposals, or other solicitation may be cancelled, or any or all bids or proposals may be rejected in whole, or in part, as may be specified in the solicitation, when it is in the best interests of the City. The reasons therefor shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any bid or proposal may be rejected, in whole or in part, in the best interests of the City. Notice of cancellation shall be sent to all businesses solicited. The notice shall identify the solicitation, explain the reason for cancellation and, where appropriate, explain that an opportunity will be given to compete on any re- solicitation or any future procurement of similar items. 4.5 Correction or Withdrawal of Bids, Cancellation of Awards In general, bids shall be unconditionally accepted without alteration or correction, except as authorized in this Ordinance. However, correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening may be modified, or the bid may be withdrawn by written or telegraphic notice received in the office designated in the invitation for bids prior to time set for bid opening. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City, or fair competition, shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if Janitorial Services Bid ) The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or (2) The bidder submits evidence which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of bids, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination Page 2 of 10 City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, Florida 33160 (305) 947 -0606 Phone (305) 949 -3113 Fax