2011-0615 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting June 15,2011 City of Sunny Isles Beach. Florida lODe A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Award of Bid No. 11-04-02 to and Entering into an Agreement with Castle USA Corporation for Design and Construction of the Fabric Canopy Structure at Heritage Park, in an Amount Not to Exceed $128,236.00, Attached Hereto as Exhibit "A", Based on the Terms, and Conditions Listed in the Bid Response, Attached Hereto as Attachment "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: Assistant City Clerk Betancur read the title, and Public Works Director Gio Batista reported noting that this cost includes a $20,000 contingency based on the RFP allowing for additional review of the stage lighting system. Public Speakers: none Vice Mayor Thaler asked what the timeframe is, and Public Works Director Batista said according to the RFP 120 days which will be negotiated taking us into October. However, we are trying to reduce that time to 70 days, depending on the outcome of the design we are looking at, and Mayor Edelcup said as long as it is completed by October 14, 2011. Mr. Batista said in response to Commissioner Aelion's question, the warranty on the canopy structure is for ten years, and according to the Florida Building Code, it will withstand up to 150 MPH winds with a caveat that it will be removed at 75 MPH winds, and is waterproof. Vice Mayor Thaler moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2011-1725 was adopted by a voice vote of 5-0 in favor. 10E. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Award of Bid No. 11-04-03 to and Entering into an Agreement with A & A Drainage & Vac Services, Inc. for Storm Water Catch Basin Cleaning & Line Jetting Services, in an Amount Not to Exceed $40,320.00, Attached Hereto as Exhibit "A", Based on the Terms, and Conditions Listed in the Bid Response, Attached Hereto as Attachment "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: Assistant City Clerk Betancur read the title, and Public Works Director Gio Batista reported noting that this RFP is a substitution through the Purchasing Department. We need a contractor to clean and maintain our stormwater lines under the NPDES which is the National Pollution Discharge Elimination System permit that we have. If we extrapolate the cost to cover the entire City, under our previous contract it would roughly be $140,000 or more, with the help of Purchasing Agent Marc Tulloch who sought a co-op contract, he found that to do the entire City at this point under this contract, it is now costing us $40,320. Mayor Edelcup recognized Purchasing Agent Tulloch for saving the City $100,000, and noted that he has done a great job in helping to reduce the cost of operating our City, and as the Mayor, a Commissioner, and a taxpayer he thanked him for saving the City some money. Public Speakers: none Vice Mayor Thaler moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2011-1726 was adopted by a voice vote of 5-0 in favor. 5