2011-0906 Special City Commission Meeting

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Summary Minutes: Special City Commission Meeting September 6,2011 First Budget Hearing Sunny Isles Beach, Florida accurate timeline by then as well. He said it is also part improvements on the restaurant. Mayor Edelcup said in going through some of these, Collins Avenue Sidewalk Improvements on page C-13, in the description area you have four different phases, can you put timelines on each of those phases because he wants to start holding people accountable for when they are going to deliver something. On Atlantic Isle, this relates to putting in the streetscape, it looks like there is four different areas of Collins Avenue on the west side, and if you could just break out separate times, estimates when each of those are going to be complete. Another area he would like to talk about is Pedestrian and Emergency Vehicular Bridge on page C-15, is $4.7 Million a good number or is it a conservative number, for the same reasons he spoke of about the Pier he mentions this one that we don't want to have an open invitation to spend up to $4.7 Million. City Manager Cohen said this is probably a very conservative number right now, it has not been subjected to the level of scrutiny that it will be. Mayor Edelcup said on page C-18 Heritage Park and Parking Garage Improvements, as a comment it shows a completion date of August 2012, is that true, and City Manager Cohen said no, and then he asked how long before we expect the shade structured canopies to go up, and Public Works Director Gio Batista said the schedule produced by the contractor for the stage canopy had a date of about when the Jazz Fest was going to take place, and so we are currently looking at mid-November for that canopy to be up on the stage. Assuming we go to RFP in October for the play structure we can assume it will be three months. Mayor Edelcup said that the report says we are not going to do anything in Heritage Park until March 2012 and we won't have anything finished until August which is conflicting, and he asked to change the dates to reality. Vice Mayor Thaler said this is the first time he is hearing that it is beyond 120 days, and Public Works Director Batista said for the canopy on the stage, we received a construction schedule from the vendor in accordance with the contract. When we reviewed it we noticed that it was going to be a very tight fit, we did not want to implicate the Jazz Fest with construction material laying around, sod being in disrepair, and leaving it to the contractor's ability to make adjustments, and so we decided at stafflevel to take the control in our hands and say, if there is no assurance that we are going to have the canopy up by Jazz Fest we would rather pull it back a little to make sure that they are able to get that structure in. Mayor Edelcup said that the Commission set a date, why didn't you come back to the Commission, and City Manager Cohen said we were presented with an initial design by the contractor, we were not happy with it because we felt there were some deficiencies in it, we went back and forth with the contractor until we were able to resolve those design deficiencies which were just resolved last week. Vice Mayor Thaler said you are now talking about a year, from three months to a year, and Mayor Edelcup said the canopy for the stage was supposed to have been before the Jazz Fest this year, and as it relates to the playground equipment, that will be in before next August. Public Works Director Batista said the Stage Canopy will be in by mid-November, and that we have to do what we mentioned with the streetscape, we have to split these up to make sure the dates are understood for each particular event. Mayor Edelcup asked if these are the same people that put in the canopy at PCP, and Mr. Batista said they are the same people who are fabricating the canopy, and Mayor Edelcup said we had trouble with them, and yet you decided to use the same people. Mr. Batista said no, 7