2011-0920 Special City Commission Meeting 2nd Budget

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Summary Minutes: Special City Commission Meeting September 20,2011 Second Budget Hearing Sunny Isles Beach, Florida not accommodate that many people. This is for the construction of a 10 x 10 shelter, we can go with what we have now and put a few of them next to each other. Vice Mayor Thaler thought there would be a bigger shelter, and Mayor Edelcup said we have two sizes in the City. Assistant City Manager Vera said we have talked about it but there is no protection for the kids at all, and City Manager Cohen said we can go back and look at larger pre-fab shelters. Vice Mayor Thaler said why don't you come back and let us see the bigger one and what kind of protection it has, and Mayor Edelcup said to see if you can buy a standard bus shelter that is big enough. Mayor Edelcup asked what the fence protection is, and City Manager Cohen said the fence protection is for the top floor of the garage given the activity we have had up there. Vice Mayor Thaler asked if all the canopies can be done by one person, and Mr. Batista said yes. Vice Mayor Thaler said we did have the problem with the canopy, are we going to stay away from the one that did the work at Pelican Community Park and at the Post Office. Mr. Batista said we will have to go to legal for that one, he doesn't know if we can preclude anyone from participating in the RFP, at the end of the day when we review the proposals we will have to make that determination. City Attorney Ottinot said that we can have a factor in terms of past relationships with the City in the RFP, and Mayor Edelcup said if it is the same people you may want to confer with Susan Simpson because that was an ordeal to get done. Commissioner Aelion asked about the projected Gateway Park development, it is to begin in October 2013 and the FDOT program, will there be any conflict of performance there, and Mr. Batista said the Collins A venue reconstruction, or that little piece that FDOT is going to be working on has not been defined in their work program. We put it in FY 2013 thinking that will be the time it is going to come but it will not be implicated any way or impact in anyway for Gateway Park. City Manager Cohen said that the FDOT program is limited to the crosswalks that the gentleman from FDOT presented two or three meetings ago, and that is just around the bullnose of the piece of land at the eastern most part that we are talking about. Our construction will be far removed from that, neither should impact the other. Commissioner Aelion said everything will be blocked or closed, and City Manager Cohen said fortunately we have access at two different points, Sunny Isles Boulevard or Collins A venue for the project. Mayor Edelcup said the three parks at the end of Intracoastal Parks, you don't have construction beginning until a year from now for all three, and City Manager Cohen said what this does not specifically reflect is that there will be some initial work done through our maintenance contract with FSM or whoever we are working with at the time to put in the initial irrigation system and to put grass down. The construction period is really to do the major landscaping and the amenities, the wall, the sidewalk that runs through, those major components so there will be some initial work done and we are hoping that it is done in a more timely manner than the first parcel. Mayor Edelcup said in the first parcel we should be able to do something immediately, and hopefully they will do it in phases so that we are not looking at a raw construction site for a year. City Manager Cohen said we are going to make it look acceptable and then we are going in at once to do the components that are tied together between the different sites. 4