2006 1214 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting December 14,2006 City of Sunny Isles Beach, Florida Mayor Edelcup said his inclination would be to provide the entertainment free because if we are getting sponsorships and the City is paying for part of it, there should be no charge to the public. Ms. Hanson said the Thursday night event would not be tied to hosting the Sister City, that would be a separate event, and the Committee was suggesting that the performance should be after that event in a different venue. Mayor Ede1cup said then that the Committee is recommending two performances, one Thursday night at the Ramada which will be limited to the capacity of the room (600), and the second performance Saturday night in the Oceanfront Park for the entire public. Vice Mayor Thaler said this is a matter of whether we want to have them or we don't want to have them, we should be able to get some sponsorship from the hotels and perhaps even some ofthe builders. Madi Thaler said that we should say that they have to call and reserve tickets and that it is on a first come, first serve basis. Mayor Edelcup said that if they don't get a ticket for Thursday night, they can see a performance on Saturday night at the Park. Madi Thaler said she asked them what they require, and they said they need the size of the performance area, and that they bring in their own mUSIC. Vice Mayor Thaler said what they are asking is if we want the dancers or we don't, and Mayor Ede1cup said that we are hearing that we do want them, and Vice Mayor Thaler said that he thinks we should have it and go out and solicit as much as we can, pay for it, and the Commission agreed. Ms. Hanson said that they will set that up. Administrative Services Director Hanson noted that the Committee is working on sponsor opportunities in a letter to be mailed out in early February 2007, and staff will be moving forward on bidding requirements for any services that are estimated to be more than $25,000 such as food and fireworks, and in early 2007 we will be bringing to the City Commission for approval other services that will be costing over $10,000.00. She said the Committee is still reviewing items for possible give-aways, and that the Library has been cooperating with the City to run a contest for children to have a graphics art contest. She said that at the Friday night event we will announce the winners of that contest, and the graphics that have been chosen to win will be put on t-shirts that would be handed out free to the children at Friday night's event. Administrative Services Director Hanson said that the other thing they talked about was that someplace in the 3-day event we would acknowledge Harvey Graves the founder of Sunny Isles, and asked the City Commission if they have some input as to what that would entail. Mayor Edelcup said we should do that whenever we are going to be at the Town Center Park and the cost there again, we would probably be paying for the air fare for the great grandson and the great granddaughter and put them up for the one or two nights that they would be here. Mayor Ede1cup said he didn't know which night that they want to plan it for but it looks like it will be that Saturday, and Ms. Hanson suggested we could do it on the 16th at the beginning of that event to dedicate the mangrove. Mayor Edelcup said we wanted to dedicate the mangrove at the Town Center Park as the Harvey Graves Mangrove Reserve, and we can do the dedication simultaneously with that on that Saturday. He noted that now that we have Ibis Romero here with the Greater Miami Convention and Visitors Bureau we ought to invite her to the meetings, and there may be some funding that they can do through the Resort Association that will help defray some of these costs. Ms. Hanson said that they have already mentioned the event to her but that they can certainly invite her to the meetings. 22