2006 0914 Special City Commission Meeting

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Summary Minutes: Special City Commission Meeting September 14,2006 First Budget Hearing Sunny Isles Beach, Florida City Manager Szerlag said this is a new document delivered to you in July and probably 99% of the numbers here you have had since July and there are some errata sheets because with a new document that just happens, and next year you won't have nearly this amount. Mayor Edelcup said if you are going to do the revised budget, the final budget, you will have 11 out of the 12 months of everything and you can use the 11 out of 12 months number if it is significantly different from your estimated actual, at least that will give us a criteria of the year that we are just finishing to compare that against the year you are proposing. He said if there is any significant change then be prepared to answer to them what caused that change and why is it a reality or an expected reality to be different then what we had in the prior year. City Manager Szerlag asked if the Commission wanted to say anything over a 10% variance over $50,000, and Mayor Edelcup asked if that was satisfactory with the Commission and noted because ofline items he would rather go to a $25,000 level ifit is an unusual, ifit is because the City is growing then he doesn't need an explanation that the revenues are increasing because it is there. He said if it is going against previous trend, then he would like the Commission to have an explanation as to why it is going against previous trend because that is a change of facts. City Manager Szerlag said that they can do that, essentially all the Capital Projects don't need to meet that test because they are Capital Projects. He said all of the personnel, health insurance, life, dental insurance they have met that moniker, tax revenues have met that moniker, we are probably talking about maybe 2.5% of the budget document. Mayor Edelcup said if you would look at pages 40 to 42 there is only 13 items that went down, and of those 13 that went down, all but one was greater then 10%, so maybe there should be a story as to why they went down. City Manager Szerlag asked for clarification regarding revenue items that decrease or don't increase as one would expect following a trend line as to why we have that number in there, and Mayor Edelcup said that is correct. Mayor Ede1cup noted that there is a salary breakdown that is not part of the budget document but is a separate document and those numbers tie to these budgets, and City Manager Szerlag said yes but that they also have some corrections in that as well, and handed out the updated document that shows 3.5% for full time positions, it didn't include the part-time and intermittent positions. He said attached to it is the Police Department 5.6% step increase at the very end of the document. Mayor Edelcup said we should have the complete package including the part-time and intermittent positions. Mayor Ede1cup noted what is in the City Manager and City Attorney's budgets is basically a reflection of their contracts and what we need to consider at the Commission level is to keep your contracts. He said what he is suggesting to the Commission is the contracts were written both for the City Attorney Ottinot and City Manager Szerlag that specify their annual increases, and he would like to propose a bonus for the two individuals for the year that just ended that would be paid at the beginning of next year so that it is in the budget and since City Attorney Ottinot has been on board for more than a year and City Manager Szerlag has been on board for half a year he is suggesting to give City Attorney Ottinot a $10,000.00 bonus and City Manager Szerlag a $5,000.00 bonus. Commissioner Thaler moved and Vice Mayor Brezin seconded a motion to approve the above bonuses, and it was approved by a voice vote of 5-0 in favor. 4